Grants Finance and Accounting Officer

The Organisation

Plan International Pilipinas is a girl-centered community-focused non-government organization, serving the Philippines for the last 64 years.

We are a newly locally registered Foundation, connected to 80+ Plan International offices worldwide.

We work with around 7,000 partner communities or barangays across the country, delivering programs on (PIER) Protection from Violence, Inclusive Health, Education to Economic Empowerment, and Resilience and Humanitarian.

We have 30,000 sponsored children and 2.5 million program participants, co-creating lasting impact especially for girls.

Grants Accounting and Finance Officer

Finance and Accounting Unit – Makati City
Empowering projects. Strengthening accountability. Driving impact.

About the Role

We are looking for a Grants Accounting and Finance Officer who will play a key role in supporting the financial stewardship of grants within our programs and projects. This position ensures that grant funds are managed responsibly, financial processes run smoothly, and implementing partners remain fully supported in achieving project goals.

The role is vital in monitoring grant-related financial requirements, maintaining an accurate Grants Information System, and preparing financial analyses and reports. You will work closely with project teams, partners, and internal stakeholders to uphold both donor requirements and organizational standards.

If you are a development worker with a sharp eye for detail, a commitment to financial integrity, and a passion for supporting impactful programs, we’d love to meet you.

Key Responsibilities

Financial Monitoring & Reporting

• Develop and maintain monitoring systems for grant budgets, expenditures, and financial performance.
• Prepare and submit monthly and quarterly financial reports for assigned grants.
• Conduct weekly reconciliation of cross charges to ensure accuracy and alignment.

Project Finance Support

• Support project teams in reviewing work plans, financial plans, and budget phasing.
• Validate and consolidate financial reports from partners and local implementing organizations.
• Review Project Requests (PRs), Advance Payment Requests (APRs), payment requests, cash advances, liquidations, reimbursements, and petty cash replenishments for completeness and compliance.

Compliance & Documentation

• Ensure all financial transactions comply with donor regulations and organizational accounting policies.
• Provide required financial documents during audits and maintain readiness for compliance checks.
• Maintain complete and updated files of all grant-related documents, including signed contracts, approvals, modifications, and narrative/financial reports.

Qualifications & Requirements

Education & Experience

• Bachelor’s degree or diploma with 2–3 years of relevant professional experience, or an equivalent combination of education and work experience.
• Experience in grant management or financial monitoring within NGOs, development organizations, or donor-funded projects is an advantage.

Technical Knowledge

• Solid understanding of project processes, financial systems, and standard operating procedures.
• Strong grasp of compliance frameworks and policies relevant to donor-funded programs.

Digital Literacy

• Proficiency in SAP, Microsoft 365, and standard financial management applications.

Core Competencies

• Problem-Solving: Strong analytical skills with the ability to navigate and resolve complex issues.
• Communication: Able to explain technical financial concepts clearly to non-finance colleagues and partners.
• Interpersonal Skills: Skilled in building collaborative relationships and influencing positive, compliant practices across teams.

Why Join Us?

You will be part of a mission-driven team committed to accountability, transparency, and the delivery of meaningful change. This role offers an opportunity to strengthen financial systems while supporting programs that impact communities.

Location: Country Office (Makati City)

Type of Role: Fixed-term (one year)

Reports to: Grants Finance and Accounting Manager

Flexible working arrangements

Competitive compensation package (local T&C)

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.