Grants and Capacity Building Officer (1 Position) (Multiple Duty Stations) (P)

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following IOM Member States that are not represented among staff members in the Professional and higher categories: Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Dominica, Federated States of Micronesia, Grenada, Guinea-Bissau, Holy See, Iceland, Israel, Kiribati, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Seychelles, Solomon Islands, Suriname, Timor-Leste, Tonga, Trinidad and Tobago, Tuvalu, Vanuatu

Second tier candidates include:
All external candidates, except candidates from non-represented member states of IOM.

Organizational Context and Scope

IOM Haiti is implementing a project aimed at strengthening the capacity and leadership of civil society organizations (CSOs) in Haiti’s border regions to support the protection, reintegration, and social inclusion of forcibly returned migrants and vulnerable host communities. The initiative is being implemented in a context of increasing migration pressures, where forced returns have reached unprecedented levels. Between January 2025 and March 2026 alone, more than 322,000 Haitian nationals were returned to Haiti, with the vast majority arriving through key border crossing points such as Ouanaminthe, Belladère, Malpasse, and Anse-à-Pitres. At the same time, Haiti continues to face a complex humanitarian and security crisis, including large-scale internal displacement, widespread socio-economic vulnerabilities, and limited institutional capacity to respond to growing needs.

To address these challenges, IOM seeks to strengthen local civil society organizations as key actors in governance, protection, social cohesion, and sustainable reintegration. Through capacity building, mentoring, coordination support, and access to grant funding, participating CSOs will be better equipped to provide post-arrival assistance, facilitate referrals to protection and social services, promote socio-economic reintegration opportunities, and strengthen community resilience in areas affected by forced returns. The project will be implemented primarily in the border municipalities of Ouanaminthe, Belladère, and Anse-à-Pitres, while also supporting communities hosting significant numbers of returnees.

Under the overall supervision of the Chief of Mission, in close coordination with the Head of Programs and the direct supervision of the Transition and Reintegration Programme Manager in Port-au-Prince, Haiti and in close coordination with relevant units and the regional office in Panama and Headquarters (HQ), the Grants and Capacity Building Officer will be responsible for assessing the capacities of partner organizations, designing and delivering capacity strengthening interventions, providing mentoring and technical support, manage the programmatic implementing partnership agreements and related grants, contributing to the development of sustainable local systems and networks capable of responding effectively to migration, protection, reintegration, and community stabilization challenges.

Responsibilities

1. Provide support for the overall implementation of the assigned project activities, including the managment of grants discursmment to CSOs, as well as its technical, budgetary and administrative aspects, in compliance with IOM policies and standards, as well as donor requirements, agreed timeline and deliverables, in close coordination with the Programme Manager.
2. Support the overall implementation of the activities implemented by selected CSOs and IOM, including their financial, administrative and technical implementation, in compliance with IOM policies and standards, as well as donor requirements, agreed timelines and deliverables.
3. In coordination with the Programme Manager, coordinate the work of partner CSOs receiving project funding to support and/or undertake specific activities, including the coordination of capacity building activities, through contracted partners, and ensure alignment with the project objectives.
4. Contribute to the development of standard operating procedures, process flows, templates, and terms of reference for the key tasks of the project, in coordination with the Implementing Partnership team/Resource Management Unit (RMU). Support in conducting a partner mapping, the advertisement of Call for Expressions of Interests and Call for Proposals, and setting up framework agreements with selected CSOs, in compliance with agreed risk assessment criteria.
5. Maintain close collaboration and contribute to strengthening the partnerships with relevant stakeholders. Liaise with field counterparts, CSOs and coordination structures (Area-Based Coordination groups, clusters etc.) as appropriate and provide updates on IOM operations as needed.
6. Establish a project database for proposals submitted by CSO partners, grants documentation and ensure timely entry of all relevant grant information into the database.
7. Contribute to ensuring that proper legal and financial documents are signed and submitted by the partner CSOs and coordinated with the LEG department for agreements, compliance unit for financial reviews and finance unit for the processing of payments.
8. Review partner CSOs narrative reports, in coordination with the programme team, and provide process and technical guidance to partners for clarity, consistency, improvement and the provision of all information required by the program.
9. Review and provide feedback on the accuracy of the partner workplans, budget expenditures and activity completion rates for weekly reporting to the Programme Manager.
10. In close collaboration with the RMU and the project team, support the development and implementation of a capacity strengthening strategy and plan for partner CSOs based on their risk assessment, including mechanisms to track and assess capacity improvement among beneficiary CSOs as well as operations staff assigned to the programme.
11. Provide guidance to partners on all administrative requirements of the project and facilitate their understanding of applicable procedures, and compliance obligations.
12. Draft and produce progress and other reports and facilitate proper information exchange on all operational aspects of the programmes between IOM, project’s donors and other stakeholders, with the guidance of the Programme Manager.
13. Participate in relevant conferences, workshops, steering committees and technical working groups, as well as other forums, to facilitate proper coordination and presentation of project activities.
14. Perform such other duties as may be assigned.

Qualifications

Required Qualifications and Experience

Education

• Master’s degree in Law, International Relations, Political or Social Sciences, International Development, International Relations, or a related field from an accredited academic institution with two years of relevant professional experience; or,
• Bachelor’s degree in the above fields with four years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in project development, grants monitoring and project reporting;
• Experience in coordination of various projects and different programme units/ partners;
• Experience in working on stabalization, reintegration, and/or protection.
• Experience working on European Union funded programmes;
• Experience in liaising with donors;
• Experience in emergency settings with in-depth knowledge of IOM/UN programme/project life cycles;
• Experience with UN and International Agencies, international or local NGOs preferred; and,
• Work experience in the Region is an advantage.

Skills

• Works effectively in high-pressure, rapidly changing environments;
• Establishes and maintains effective relationships with partners;
• Proven ability to establish and maintain strong working relations with relevant counterparts, international organizations, Government and private sector entities;
• Delivers on set objectives in difficult situations;
• Excellent leadership, coordination, and information management skills;
• Detailed knowledge of the UN System, NGOs and other international organizations/institutions; and,
• Strong communication, organizational and interpersonal relationship skills;

Languages

For this position, fluency in English and French is required (oral and written).

Working knowledge of another official UN language (Arabic, Chinese, Russian and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

The successful candidate will be assigned to either Port-au-Prince or Cap Haitien.

Internationally recruited professional staff are required to be mobile. Please refer to this link for guidance on IOM Job Category. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to all clearances, including medical and security as well as accreditation, any residency or visa requirements. Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, harassment, sexual harassment, abuse of authority and any forms of discrimination. IOM is committed to promote the protection and safeguarding of all children.

IOM conducts reference checks and background verification, including through system wide databases such as ClearCheck, to help ensure that candidates have no record of misconduct, including on sexual harassment, sexual exploitation and abuse, or fraud. Candidates are expected to uphold these standards and principles at all times.

IOM does not charge any fees at any stage of the recruitment process—whether for application, interview, processing, training, or otherwise—and does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM WAVE system (for internal candidates link here). The online tool also allows candidates to track the status of their application. Only shortlisted candidates will be contacted. For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies