With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Employee Contract Type:
Local - Fixed Term Employee (Fixed Term)
Job Description:
Planning and Budgeting.
- Ensuring project budget is clear and aligned with Project goals, outcomes, by giving due consideration to WVI Finances policies and donor regulations.
- Assist Projects with grant cash flow preparation and follow up on a monthly basis.
- Prepare on quarterly basis Cash Flow Analysis and submit to the donor for approval and subsequent funding through modifications.
- Update and reconcile MyPbas on regular basis to ensure the project has enough budget commitment.
Financial Accountability and Reporting
- Classify the budget with WV Analysis codes and post it in Sun 6 database on annual basis and make adjustments when necessary.
- Review and update grant coding in Sun system and vouchers to ensure compliance with FFM and donor requirements.
- Review all grant journal entries to correct errors in grant finance report.
- Review all project interface against coding before posting in Sun6 on weekly basis.
- Prepare and submit high quality financial reports for the donor, such as but not limited to Quarterly Financial Report, Quarterly Pipeline Analysis and Annual Expenditure Analysis.
- Monitor and review actual grant expenditures against approved donor line items on a monthly basis; alert management to any irregularities and make recommendations concerning the re-negotiation or approved grant line items with the donor government where appropriate.
- Upload transactions to general ledger/Voucher Interface,
- Reviews invoices prior to payment processing to the supplier, to ensure compliance with internal policies,
- Ensure that all expenditures are in compliance with the donor regulations such as source, origin and cost principles.
- Prepare financial reports with project management on monthly basis and submit the FFR review minutes on database.
- Assist in financial monitoring by contributing to the development of financial monitoring system, analyzing and sharing financial reports/ information.
- Participate in monitoring of partners financial and accounting operations as per agreements, local government, WV requirements and donor regulations; review and analysis partner’s financial reports; and assist necessary amendments on partners.
- Encoder Timesheet on Workday System monthly for all staff doesn’t WVCentral.
Risk Management and Control
- Assist to set up proper internal control system in programme/project team.
- Extract Accounting listings on monthly basis and review and make adjustments where necessary.
- Ensure Blocked Party Screening of vendors and batch processing is completed before contracting vendors to provide service to the grant.
- Provide oversight for sub-grantee financial operations, including assessment of financial and accounting capacity, as well as mentoring and capacity building of sub-grantee finance staff.
- Implement and manage the grant tracking/monitoring system, ensuring all relevant grant information is accessible on a timely basis and properly summarized for rapid managerial decision-making.
- Conduct regular visits to the project sites to verify the availability, quantity and quality of the goods and services delivered to the beneficiaries.
Staff Capacity Building
- Assess capacity gaps and training needs for all sub-grants and grant staff, working in collaboration with P&C team.
- Interpret the Grant Financial Reports to non-finance grant staff so that they understand the impact of project implementation.
- Provide ongoing technical support and advice to WV or partner staff in areas of finances.
Leadership and Management (Others)
- Participate in Grant Performance tracking monthly.
- Communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that is an example to others.
- Participate in daily devotions and support spiritual development of grant team.
Qualifications: Education/Knowledge/Technical Skills and Experience
The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self education, prior experience, or on-the-job training.
- Have a university degree in Accounting or Finance related fields.
- Certified Public Accountant (CPA) or Chartered Accountant is preferable.
- Requires at least seven years grant accounting experience and budgetary preparation skills, preferably within a non-governmental organization. A minimum of three of which must be in a senior supervisory role.
- Knowledge and experience in USAID grant regulations and processes is strongly preferred.
- Knowledge of Generally Accepted Accounting Principles and practical knowledge of financial systems and internal financial controls and procedures.
- Computer knowledge, good ability of spreadsheet, accounting systems such as Sun system and Vision excel.
- Requires good communication skills (oral and written), team building skills, and ability to work in a
Cross-cultural environment
- Proficient in written and spoken English.
- Working Environment / Conditions:
- Work environment: Office-based with some travel to the field.
- Travel: 15% Domestic travel is required.
Applicant Types Accepted:
Local Applicants Only
