Finance Officer - Budgeting, Planning, and Reporting

ROLE PURPOSE:

This position provides financial support to all Save the Children International (SCI) programs in Lebanon, ensuring accurate and timely financial information and assisting budget holders in managing their budgets. It includes generating financial reports, reviewing partner documentation, facilitating payments while ensuring compliance with internal and donor requirements. Additionally, the role involves assisting in budget proposals, financial planning, and award revisions, collaborating with Area Offices, and participating in financial meetings.

CHILD SAFEGUARDING:

Level 3 - The responsibilities of the post may require the post holder to have limited contact with or access to children or young people.

SCOPE OF ROLE:

Reports to: Finance Coordinator-Budgeting, Planning and Reporting

Staff directly reporting to this post: N/A

KEY AREAS OF ACCOUNTABILITY:

Financial Reporting

• Generate and issue monthly consolidated Budget vs Actuals (BVA) for all active awards.
• Create new BVAs for the new awards, including loading the Source of Funds (SoF) budget into accounting system, assigning budget holders, and ensure the BVA is aligned with the Award Management System (AMS).
• Review the SCI general Ledger and ensure the expenses comply with SCI and donors' requirements.
• Assist the Finance Coordinator on preparing a donor financial reporting, delivered on time, and in an accurate manner.
• Review the support costs and ensure expenses are reported under the correct activity codes
• Ensure the shared cost (CAM) are accurately posted and conduct a reclassfication when required.

Partnership

• Responsible for reviewing and verifying the expenditures and financial reports from partner organizations and ensures that the supporting documentation complies with Save the Children’s policies, practices, and procedures.
• Responsible to verify the partner prefinancing account reconciliations, and proper closure.
• Populate the Sub-Award Tracker (SAT) financial reporting for Head Officer partners, including monitoring and posting the expenses, and ensure payments are processed on time.
• Conduct a partnership assessment to identify new partners for Head Office.
• Review and approve Area Offices' partner payments

Financial Planning and Budgeting

• Assist the Finance Coordinator with Budget revisions and amendments, including no-cost extensions and cost extensions.
• Work closely with the Area Offices to update the budget with the most up-to-date forecast.
• Support the Area offices to complete the SOF loaders for the Master budget exercise
• Review and update the staffing gap analysis as required
• Responsible for preparing the monthly salary allocations and responding to any related enquiries
• Attend the monthly Area Award Review Meetings
• Attend award kick-off and close-out meetings

QUALIFICATIONS

• Bachelor Degree in Accounting, finance or business management
• Very good written and spoken English and Arabic languages and communication skills

EXPERIENCE AND SKILLS

• At least 2 years of finance-related work experience in an NGO.
• Prior experience with donors’ requirements
• Able to work within a team
• Availability for internal travel and little external travel.
• Organized with good in time management, and respect deadlines
• Trustworthy
• Analytical skills and accuracy

ADDITIONAL JOB RESPONSIBILITIES:

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

EQUAL OPPORTUNITIES:

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

CHILD SAFEGUARDING:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

FRAUD PREVENTION:

The role holder is expected to uphold high standards of integrity and transparency, and will have access to financial, operational, or programmatic resources that require strict compliance with SCI’s Anti-Fraud and Corruption Policy. This includes responsibility for preventing, identifying, and reporting any suspected fraud, corruption, or misuse of resources in the course of their work.

SAFEGUARDING OUR STAFF:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

HEALTH AND SAFETY:

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.