Organizational Context
The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 191-member National Societies (NSs). The overall aim of IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by NSs with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises. IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.
IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services.
IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. IFRC also has country cluster delegations and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat.
IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles.
Job Purpose
The primary responsibility of this position will be to provide support to the Finance Unit of Abuja cluster Office with a focus on treasury services and support to READY system.
Job Duties and Responsibilities
Cash payments and cashflow management.
- Process cluster Office payments and ensure these are in line with IFRC policies and procedures, ensuring the supporting documents fully support the invoice being paid from initiation of the process to final approval.
- Ensure that forecasted needs are given priority in available funds.
- Support the Finance and admin unit in cashflow management – alerting the Senior Finance officer of the cashflow movements throughout the month to
- ensure efficiency in meeting the cash needs of the customers.
- Custodian and responsible for the cluster Office petty cash; ensure payments are
- in line with approved petty cash policy. Review balances and replenish the cash as appropriate.
Financial Reporting
- Input all data related to cash and bank on a monthly basis (Petty cash payments and receipts and bank payments input into the READY system)
- Provide monthly reports on prepayment accounts and reconcile this to the balance sheet.
- Monitoring of staff private expenses and ensure refunds to staff on amounts due are on a timely basis
- Perform the month end petty cash reconciliation and ensure that the cash count is supported by a system account statement.
- Perform month end bank reconciliations and verify the information with the Senior Finance Officer before sending them to workflow for approval.
READY system application
- Support the Finance Manager in championing the READY system. Support the Finance Manager in refreshing/training the team in the various Finance processes in the READY system.
Others
- Perform lease accounting procedure as per IFRS 16: Ensure Anticipated Lease periods and payments (ALPP) are booked appropriately in Apple, review booking entries for all leases to ensure lease allocation has been done appropriately and in accordance with the ALPP. Close all lease records as appropriate.
- Support month end closure procedures: Complete the lease allocation checklist, reconcile prepayments, and ensure no warnings exist on the balance sheet for prepayments, conclude petty cash and bank reconciliation process.
- Assist in the communication and enforcement of all financial policies and procedures, especially on treasury matters.
- Ensure the management of an efficient efiling system within the Finance Unit as per Filing guidelines of the IFRC
- Advisor to staff in travel and management in the system
- Any other official matters as may be assigned by line manager
Education
Required:
Degree in Accounting, Banking and Finance and any Relevant field.
Experience
- At least 2–3-year experience working in a Finance department. (Required)
- Considerable good knowledge and interaction with the READY system (IFRC ERP systems). (Required)
- Experience in managing data, filing, basic financial and budgetary information
- Proven excellence in administrative support. (Required)
- Experience working within an RC National Society and/or the Federation Secretariat. (Preferred)
Knowledge, Skills and Languages
Required:
- Practical Knowledge of computers (Windows, Spreadsheets, word processing, e-mail)
- Strong communication skills
- Computer Literate
- Ability to work under pressure and to deadlines
- Flexibility
- Accuracy and fine attention to detail
- Organized and self-starter in work prioritizing
- Tact and diplomacy
- Excellent customer service
- Filing skills and Organizational skills
- Financial and budgetary analysis skills Data Analysis skills
Language:
- Fluency in written and spoken English
- Fluency in written and spoken French
Competencies, Values and Comments
High degree of integrity, discretion and personal conduct; Flexible and adaptable to changing working conditions; Self-motivated, proactive with good judgement and initiative; Excellent interpersonal and written communication skills; Ability to prioritise, meet deadlines and work under pressure; Attention to detail; Able to work in a multicultural team; Good interpersonal skills; Able to work under minimum supervision; Good stress management
