Finance & Admin Assistant

JOB DESCRIPTION Title : Finance & Admin Assistant Report To : Senior Finance & Operations Manager, STRIDES Location : Dhaka, Bangladesh About FHI 360: FHI 360 is a nonprofit human development organization dedicated to improving lives in a long - lasting way by advancing integrated, locally driven solutions. Our staff includes experts in health, public health threats, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication, and social marketing - creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 50 countries including all U.S. states and territories. FHI 360 has worked in Bangladesh for more than 45 years. Since 1975, we have taken a comprehensive approach to help transform the country’s health and development landscape. Leveraging a blend of global expertise and local insights, we have consistently strengthened community capacities, enhanced systems, and reinforced institutional frameworks for a sustainable impact. In partnership with the Government of Bangladesh, civil society, academia, and the private sector, FHI 360 Bangladesh delivers integrated programs across critical sectors. Our initiatives have spanned essential health services—including HIV and nutrition, tuberculosis, global health security, and economic participation. The U.S. government’s (USG) Global Health Security (GHS) program provides life-saving assistance to prevent, detect, and respond to infectious disease threats which pose risks for public health outbreaks that could cost lives. As part of the USG’s GHS program, the STRengthening Infectious disease DEtection Systems (STRIDES) Activity advances cross-sectoral efforts to successfully identify, manage, and respond to infectious disease threats; detect and prevent further outbreaks; and instill confidence and trust in a country’s disease detection and surveillance structures and services. This position is contingent upon funding from the Department of State (DOS). Project Description: A disease can spread from any remote village to any major city on all continents in as little as 36 hours. Increased international travel and trade, population growth and movement, greater urbanization, and insufficient attention to existing weak health systems are key drivers for the emergence of infectious diseases. The U.S. government’s (USG) Global Health Security (GHS) program provides life-saving assistance to prevent, detect, and respond to infectious disease threats which pose risks for public health outbreaks that could cost lives. As part of the USG’s GHS program, the STRengthening Infectious disease DEtection Systems (STRIDES) Activity advances cross-sectoral efforts to successfully identify, manage, and respond to infectious disease threats; detect and prevent further outbreaks; and instill confidence and trust in a country’s disease detection and surveillance structures and services. STRIDES aims to increase a country’s Joint External Evaluation (JEE) scores by supporting national governments to strengthen core capacities — including laboratory and surveillance systems strengthening and emergency response operations — thereby improving compliance with International Health Regulations (IHR) and overall global health security. Table 1 summarizes how STRIDES aims to improve JEE technical areas to strengthen disease prevention, detection and response. Position Summary The Finance & Admin Assistant will provide finance and administrative support to facilitate efficient implementation of project operations under the STRIDES project. The position will primarily support financial documentation, payment processing, recordkeeping, transaction tracking, and maintenance of organized files in accordance with organizational policies and donor requirements. The incumbent will assist with routine financial and administrative processes, including preparation and filing of supporting documents, data entry, travel and meeting coordination, and follow-up on pending documentation. The role requires strong attention to detail, organizational skills, confidentiality, and the ability to manage multiple assignments in a fast-paced donor-funded project environment. Key Responsibilities Finance Support Assist in preparing payment vouchers and compiling supporting financial documentation. Review supporting documents for completeness prior to submission for processing. Support data entry and transaction recording in accounting and financial tracking systems. Maintain organized hardcopy and electronic filing systems for financial records and supporting documentation. Support petty cash documentation and reconciliation preparation. Assist in tracking advances, payments, and financial documentation follow-up. Support preparation of monthly financial files and audit-ready documentation. Assist in maintaining updated financial trackers and document registers. Coordinate with vendors and staff regarding submission of invoices and supporting documents. Support the Finance team during internal and external audits through document organization and file retrieval. Administrative Support Maintain administrative records, correspondence, and office documentation. Coordinate meeting, workshop, and training logistics, including participant communication and materials preparation. Support travel arrangements and reimbursement documentation processing. Support office supply replenishment and maintain related records. Prepare and submit routine administrative and operational requisitions in coordination with the Finance, Operations, and program teams, ensuring completeness of supporting documentation and required approvals. Assist in maintaining organized electronic and physical filing systems. Procurement & Logistics Support Assist in collecting quotations and compiling procurement documentation. Maintain procurement and vendor files. Support tracking of delivery documents and filing of procurement records. Coordination & Compliance Ensure documents are complete and properly filed in accordance with organizational requirements. Coordinate with program and operations teams for routine administrative follow-up. Perform other support duties assigned by the supervisor. Required Qualifications & Experience • Bachelor’s degree in Finance, Accounting, Business Administration, or related field. • Minimum 3–5 years of relevant experience in finance, administration, or operations support, preferably in NGO/development projects. • Basic knowledge of financial, administrative, and procurement procedures. • Experience supporting donor-funded projects (USAID, UN, or similar) is an advantage. • Proficiency in MS Office applications, particularly Excel and Word. • Strong organizational, documentation, and recordkeeping skills. • Good communication and interpersonal skills. • Ability to manage multiple tasks and meet deadlines with minimal supervision. • High level of integrity, accountability, and attention to detail. • Fluency in English and Bangla, both written and spoken. Skills & Competencies • Proficiency in MS Office applications, particularly Excel and Word. • Strong organizational, documentation, and recordkeeping skills. • Good communication and interpersonal skills. • Ability to manage multiple tasks and meet deadlines with minimal supervision. • High level of integrity, accountability, and attention to detail. • Fluency in English and Bangla, both written and spoken. Additional Requirements Willingness to travel to field locations if required. Ability to work in a multicultural team environment. Commitment to organizational values, policies, and safeguarding principles. The above statements are intended to describe the general nature and level of work and are subject to modification. They are not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with the job. FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran with respect to policies, programs, or activities. This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time. FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law. Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks. FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws. FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org. FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself. Please click here to continue searching FHI 360's Career Portal. FHI 360 is a global organization that mobilizes research, resources and relationships so people everywhere have access to the opportunities they need to lead full and healthy lives. To learn more, visit fhi360.org. FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law. FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org. FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.