Finance and Administration Officer - Gweru - GCF

KEY AREAS OF ACCOUNTABILITY:

Data and Financial Information
• Maintain complete books of accounts in line with SCI Zimbabwe Finance Manual ensuring transactions are recorded and posted on a weekly basis
• Prepare weekly bank and cash general ledgers and Cash Offline Spreadsheet (GLACOS) for posting
• Ensure all project payments and invoices are properly coded and authorized as per SCI-Zimbabwe CO Scheme of Delegation before posting.
• Follow SCI financial calendar to ensure timely posting of expenses before soft close.
• Participate fully in month end closure processes.

Supplier Invoice Management (ProSave)
• Reconcile supplier invoices in ProSave, ensuring accuracy of bank details and commodity codes.
• Review project Purchase Order commitment reports before month end and work with Supply Chain to close active Purchase Orders in ProSave to mitigate auto accruals.
• File proof of payments and authorized payments runs for all reconciled invoices in ProSave.
Financial Controls & Compliance
• Support strengthening of internal controls and adherence to regulatory requirements.
• Ensure segregation of duties in all financial tasks.
• Prepare monthly cash and bank reconciliations in Agresso with month end closure deadlines.
• Review and reconcile petty cash accounts daily
• Track and reconcile partner liquidations for the GCF AY4SF project.
• Participate in partner monitoring visits and expenditure verifications for the project.
• Work with Finance and Admin Coordinator to mitigate donor expenditure disallowances
• Financial Planning & Analysis Cost Allocation:
• Assist in preparing donor financial reports for the GCF AY4SF Project
• Monitor project budget performance and provide variance analysis.
• Upload SOF budgets accurately and on time.
• Prepare project monthly cash forecasts to ensure liquidity for operations.

Audit Support
• Support donor specific internal and external audits.
• Provide documentation and clarifications during audits.
• Participate in audit meetings and follow up on audit recommendations

Filing & Archiving
• File and archive transaction vouchers with supporting financial documents, both physically and electronically on SharePoint for easy retrieval

Other Responsibilities
• Communicate with suppliers to resolve queries and reconcile accounts.
• Escalate financial risks identified or suspected fraud.
• Perform other finance tasks as required to support departmental operations

Administration Duties
• Oversee general office administration to ensure smooth daily operations.
• Manage office supplies, stationery, and consumables, ensuring timely procurement and replenishment.
• Coordinate maintenance of office equipment and facilities, liaising with service providers as needed.
• Support logistics for meetings, workshops, and staff travel arrangements.
• File and archive administrative records alongside financial documentation, both physically and electronically.
• Maintain a safe, organized, and professional office environment in line with SCI Health & Safety policies.
• Monitor and track office utility bills to ensure timely settlement and accurate record-keeping.

Child Safeguarding
• Ensure Child Safeguarding is incorporated in partnerships with stakeholders and key private sector partners as per the Minimum Operating Standards;
• Familiarise himself/herself with Save the Children’s Child Safeguarding Policy and shall strictly adhere to the Policy (and shall strictly comply with the Policy);
• Carry out the responsibilities of the role in a way that reflects Save the Children’s commitment to safeguarding children, in accordance with our Code of Conduct and Child Safeguarding Policy.
• Report any Child Safeguarding concerns to the focal person or using other available reporting mechanisms (e.g. Datix).

QUALIFICATIONS
Essential
• Degree in Accounting
• Partial professional qualification (ACCA, CIMA, CIS) preferred.
• Minimum 5 years’ relevant experience, ideally with international NGOs.
• Strong knowledge of accounting systems (Agresso, ProSave) and financial reporting.
• Excellent analytical, organizational, and communication skills.
• High integrity, self motivation, and ability to meet deadlines.
• Excellent analytical skills – the ability to analyse complex financial data and design and produce effective management information
• Excellent experience of budgeting and budget management
• Excellent understanding of financial systems and procedures
• Strong business acumen and the ability to contribute to strategic decisions
• Excellent experience of computerised accounts packages, Excel, PowerPoint and Word
• Strong communication and interpersonal skills
• Ability to manage a complex and diverse workload and to work to tight deadlines
• Willingness and ability to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
• A full appreciation of the value of co-operation, both internationally and within a team environment
• Understanding of Save the Children’s vision and mission and a commitment to its objectives and values
• Willingness and ability to travel extensively in country
• written and verbal fluency in English

Desirable
• External Audit Experience

Organization context

The Organization
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:
· No child dies from preventable causes before their 5th birthday
· All children learn from a quality basic education and that,
· Violence against children is no longer tolerated
We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.
Application Information:
Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/jobs We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.