Finance, Administration & Supply Chain Coordinator

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places. Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories! Employee Contract Type: Local - Fixed Term Employee (Fixed Term) Job Description: Job Title: Finance, Administration & Supply Chain Coordinator (FASC) Position Reports To : Project Officer Division: Finance and Corporate Services Department: Finance Unit: AP/Project Location: ADP / Field Office - Ramanathapuram Next up Manager : Manger-Finance (60%) & Manager-Sourcing (40%) Direct Reports : NA Indirect Reports: NA Financial Accountability: 90% RFQ send out to vendors for procurement above 30K. 4. Support the Sourcing Manager in finalizing vendors, contracts, item catalogues: 100% PCR/RFQ/Quotes/Comparatives are submitted to Sourcing Manager for transactional and contract backed procurement in COUPA. Local Market assessment are done and reported to sourcing manager and item catalogue and contract in COUPA is up to date. Admin. & Logistic Support - 15% 1. Ensure prompt delivery of goods and services on or before the due date till it reaches the end user/beneficiary by proactively engaging with sourcing manager and Vendors and update the Central distribution registers (CDR) as per WV-India guidelines and reconcile with Field Distribution Register (FDR) on a monthly basis: Products and services are delivered by the required date, while maintaining accurate Coupa/FDR and CDR records. 2. Record and maintain all assets, ensuring its safety. Renew vehicle insurance and Annual Maintenance Contract (AMCs), office lease deed before its expiry: No lapses in the renewal of insurance of office assets. 3. Logistic support in organizing meetings/events and utility services (electricity, water, janitorial functions etc.): Office space and assets are in accordance with the revised Admin. Guideline (NOM). Fleet Management Reports are updated once a year and Physical Asset Verifications are conducted in March and September. Issue 12-month blanket POs for utility services in Coupa at the start of the fiscal year. Maintain active contracts for meeting venues. Review the Coupa Contract Report. Role Requirement:- Skills - the leadership skills to do the job 1. Budgeting skills 2. Analytical skills 3. Coordination Skills 4. Negotiation Skills 5. Communication Skills 6. Attention to detail 7. Interpersonal Skills Knowledge & Qualifications- the specific qualifications and knowledge required 1. Bachelor’s degree in Commerce - Essential 2. Post-Graduation in Commerce – Preferable 3. Budgeting & Financial Reporting - Essential 4. Good Working knowledge in MS Excel - Essential 5. Working knowledge on Sun System – Preferred 6. Knowledge in tax laws and statutory compliance - essential. 7. Conversant with computerized accounting packages - preferred Experience - the experience gained - including environment, timeframe and context 1. Minimum 3 years of experience in independently handling Finance and accounts. Other 2. Willingness to be flexible with hours when necessary and able to travel often in the field (75% of the time). 3. Take up any additional responsibilities when required Our vision for every child, life in all its fullness. Our prayer for every heart, the will to make it so. As a global Christian relief, development and advocacy organisation, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Learn more about our work at wvi.org. Our organisational culture reflects a "Partnership" of World Vision offices in 100 countries and 33,000+ staff working towards one vision: life in its fullness for every child. A career with World Vision is a God-given calling, and we believe that every staff member has been brought to World Vision for God’s purposes. Whether working from home, in an office, or with children and community members, we celebrate and embrace each staff member’s diverse background and talents – knowing that together, we can make a difference. Together, #WeAreWorldVision. Learn more about our culture. Our people are our greatest asset. Each staff member brings their unique experience and God-given talents to the organisation – and in return World Vision provides employees a competitive "Total Rewards" package tailored to the context in which they work. Learn more about benefits. Have questions about applying to a job with World Vision? See our Frequently Asked Questions.