The Office of Staff Security (OSS) is responsible for providing leadership on security policy management and Country Office operational support to enable effective implementation and delivery of IOM programmes and activities, while managing security risks at acceptable levels.
Working under the overall supervision of Chief of Mission and direct supervision of the Field Security Support Officer, and with the technical/procedural guidance from IOM Regional Security Adviser, Based in OSS Operations Center Manila, the incumbent will be responsible for providing specialized support to enable IOM’s activities and assist the Field Security Support Officer with all aspects of security risk management.
The incumbent will support the Field Security Support Officer in establishing and maintaining an appropriate level of security awareness in IOM Sub-Office, Chuuk, FSM.
Responsibilities
- Maintain effective working relationships with country United Nations Department of Safety and Security (UNDSS) office, host government agencies, and local authorities responsible for security, in order to obtain up-to-date security-related information that is beneficial to the IOM Sub-office in Chuuk, FSM
- Assist the Field Security Support Officer in collecting, updating and communicating information regarding the security situation in Chuuk, FSM.
- Support the Field Security Support Officer in the development and implementation of IOM Chuuk Sub-Office-specific security plans including contingency and emergency response plans, Standard Operating Procedures (SOPs), including providing security-related inputs into the Business Continuity Plan (BCP).
- In coordination with the Field Security Support Officer, follow up staff member’s compliance with safety and security protocols, maritime safety and security SOPs, including completion of mandatory security training, obtaining security clearances as required.
- Maintain updated staff lists, including call sign lists, where applicable, and ensuring the overall operability of communications systems particularly SCAAN. Ensure that all relevant safety and security information is disseminated in a timely manner to IOM personnel.
- Ensure that all safety and security communications equipment is functioning and in good condition, with a regular inventory duly maintained.
- Assist in reporting security incidents affecting IOM personnel, premises, assets, and operational activities in Chuuk, FSM. This includes providing support in the preparation of security reports such as Security Incident Reports and Weekly Reports.
- Provides support in organizing and conducting training courses on maritime security awareness and preparedness and providing security orientation to newly assigned IOM personnel in the duty station. Conducts security briefings, as required.
- Support field missions by keeping constant communication with IOM staff, advising on safety and security matters, conducting regular check-ins with lagoon and outer island crews and providing in-person support for the missions when required.
- Maintain an orderly filing system for confidential correspondence, security files/documents. This includes maintaining a database on contact details of country UNDSS office and host country security authorities.
- Perform such other duties as may be assigned.
Qualifications
EDUCATION
- University degree in Security, Social Sciences, International Studies, Communications or a related field from an accredited academic institution, with three years of relevant professional experience;
- Completed High School degree from an accredited academic institution, with five years of relevant professional experience.
EXPERIENCE
- Relevant professional experience in the UN Security Management System (UNSMS) or an international NGO is an advantage;
- Experience in providing security coordination and administrative support for maritime operations is an advantage.
- Military experience, especially navy, is an advantage.
- Experience in dealing with law enforcement agencies is an advantage.
- Experience in the use of radio communications is highly desirable;
- Successful completion of the UNDSS Field Security Associate (FSA) course is desirable.
SKILLS
- Ability to collaborate with senior government security counterparts and relevant stakeholders is an advantage;
- Ability to work effectively with colleagues from varied cultures and professional backgrounds, and;
- Excellent oral and written skills. Listens actively and responds effectively.
- Knowledge of Microsoft Applications (Word, Excel, PowerPoint and Teams
Languages IOM’s official languages are English, French, and Spanish.
- REQUIRED: For this position, fluency in English and Chuukese is required (oral and written).
- DESIRABLE: Working knowledge of any UN language is an advantage.
Competencies
The incumbent is expected to demonstrate the following values and competencies:
VALUES - All IOM staff members must abide by and demonstrate these five values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
CORE COMPETENCIES - Behavioural indicators – Choose a level.
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
