Field Coordinator

TITLE: Field Coordinator- cash assistance

DEPARTMENT/ TEAM /PROGRAM:

Program Operations

AREA OFFICE/ LOCATION: Gura Dhamole Woreda of Bale Zone, Oromia region.

GRADE: 3B

CONTRACT LENGTH: 4 months

Reports to: Program Manager – Cash Assistance

Matrix Manager: Bale FOM

CHILD SAFEGUARDING:

Level 2: eitherthe post holder will have access topersonal data about children and/or young people as part of their work; orthe post holder will be working ina ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore a police check will be required (at ‘standard’ level inthe UK or equivalent in other countries).

Risk and Compliance:

The role holder is required to carry out the duties in accordance with the SCI Fraud, Bribery, and Corruption policy and code of conduct and the respective donor requirements/compliance. The key responsibilities include understanding and complying with the SCI policies and procedures, not committing any act of fraud, bribery, or corruption, understanding risks in their area/role, implementing mitigation measures, reporting any suspected fraud, bribery, or corruption immediately, declaring conflicts of interest in accordance with internal procedures and completing mandatory training related to ethics and anti-fraud measures

Project Summary

WFP in collaboration with government stakeholders, identified beneficiaries for humanitarian cash assistance for IDPs across various locations in Oromia and Amhara regions. Save the Children International has secured funding from WFP to assist the implementation of a cash assistance program for IDPs (humanitarian beneficiaries) as part of shock responsive emergency response is prioritized.

The overall objective of the project is to support the response to critical humanitarian needs through Multi-Purpose Cash Assistance (MPCA). The project is part of the broader efforts to enhance social protection, and the program will exploit complementarities with other social support networks.

The initial humanitarian cash assistance program is expected to cover 13-15 woredas in East and West Wellega, North Shewa, Buno Badele and North Shewa and Bale zones and Jimma Town in Oromia Region and Kobo town in North Wello zone in Amhara regions. The initial cash assistance program duration could be 3-4 months. The program could be expanded to more geographic locations, subject to the humanitarian situations and availability of funds.

The cash assistance program pursues coordinated response in collaboration with WFP, realizing actual design and implementation of digital beneficiary registration (biographic including photos) and budgeting, enumerator recruitment training, management of enumerators, work with WFP contracted financial service providers (FSPs), crown management and control, ensure delivery of cash to target beneficiaries, establish and managed beneficiary complaints and feedback mechanism, monitoring and reporting according to the required standards

ROLE PURPOSE:

The field coordinator for cash assistance will lead a team including compliance and feedback Officer, Cash assistant, team leaders, crowd controllers and enumerators.

Her/his direct supervisor will be the program manager, and the line manager for this position will be the Bale Field Office Manager

The Field Coordinator oversees and ensures the effective implementation of biographic digital registration and cash assistance activities across assigned woredas. The role provides technical, operational, and coordination leadership to field teams, ensuring compliance with WFP standards, timely delivery of activities, beneficiary protection, and alignment with project plans and timelines.

This position requires strong leadership, problem-solving skills, and the ability to manage multiple teams while coordinating closely with WFP, local authorities, and financial service providers (FSPs).

SCOPE OF ROLE:

• Report to: Program Manager – Cash Assistance

Collaboration: program operations team, area managers, and field office managers in the South Area Office

1. KEY AREAS OF ACCOUNTABILITY:

• Work in close collaboration with the program manager, team-based both in Addis and in project locations to participate, and incorporate into the program design and implement shock-responsive cash assistance deliverables, including cash feasibility assessment, including staff safety and access, safeguarding risks and mitigation measures, etc., and operationalise the program
• Develop detailed registration plans per kebele/FDP, including scheduling and logistics.
• Prepare and manage field-level budget for registration activities.
• Organise site setup for registration, including seating, shade, crowd control, and workflow arrangement.
• Participate in the recruitment of competent enumerators and field staff.
• Lead woreda-level training for enumerators jointly with WFP staff, covering digital tools, biographic data collection, and procedures.
• Assign tasks to field teams based on capacity and ensure availability of needed equipment.
• Provide daily supervision, performance monitoring, and coaching to enumerators, verifiers, and crowd controllers.
• Oversee household digital registration: socio-demographic profiling, biometric/photos, QR code issuance, and verification.
• Ensure daily targets are met or exceeded as per the registration plan.
• Coordinate village mobilisation and sensitization through assigned CP staff.
• Supervise complaints collection and ensure timely resolution or escalation.
• Ensure data quality, completeness, and proper documentation.
• Submit daily progress reports and flag issues to the Program Manager and WFP.
• Oversee the implementation of monitoring and evaluation and learning systems in the cash assistance Program, in line with Save the Children Program polices, standards and strategies
• Ensure the cash assistance response is consistent with the country strategic plan and in line with the donor, government and cash working group strategy and guidelines.
• Provide ongoing support and advice to team members and the CFM team in collaboration with the WFP technical staff in the cash assistance program
• Ensure high-quality reporting (both internal and external) with accurate, reliable information and that reports are prepared and submitted promptly according to the reporting timelines.
• Ensure that all expenditure of the project is in line with the activity and financial forecast and that all expenditure complies with the Donor

1. Monitoring, Evaluation, Accountability and Learning (MEAL)

• Ensure that programming meets high standards in terms of design, monitoring and evaluation through the WFP Project Cycle Management System, Core Humanitarian Standard (CHS), accountability commitments, Program Quality Guidelines and PME Framework
• Ensure that Program launch meetings, Program reviews, and evaluations are in line with the organisation’s and donors' requirements
• Ensure that Program learning is captured through sound monitoring systems, with specific attention to MEAL compliance feedback mechanism (CFM), and that it is used to improve implementation
• Request technical advisors' inputs as needed and ensure that the outcomes of technical advisor visits, evaluations and other recommendations are documented, tracked and implemented.
• Develop the Accountability Framework and provide management and technical support to the MEAL CFM and MEAL Technical teams for both SCI and WFP.
• Promote joint planning and monitoring with WFP and Programs and ensure integration and effective learning
• Ensure that monitoring reports are documented and reports are in line with the SCI and donors' requirements

1. Team management.

• Always upholds SCI values, demonstrates self-accountability while making decisions, and manages resources. In line with the accountability framework depicted in the project proposal, the team and partners are held accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and taking appropriate measures to manage underperformance.
• Filed Coordinator for Cash Assistance: Engage with and support national and regional level networks relevant to increasing cash assistance learning and improving Program implementation.
• Represent SCI/WFP at the Humanitarian response cluster coordination and collaboration and ECC at Ethiopia Cash Working Group Meetings and/or Work Streams, and other relevant coordination fora
• Work with WFP to ensure that relationships and formal agreements with the government are maintained and updated as appropriate.
• provision of timely and quality reports, including sharing 5W matrix with culture leaders, SC reports and the donor reports on demands

BEHAVIOURS (Values in Practice)

Accountability:

• holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliverin the best way theysee fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goalsfor themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely sharestheir personal visionfor Save the Children, engagesand motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• builds andmaintains effective relationships with their team,colleagues, Members andexternal partners and supporters
• values diversity, sees it as a sourceof competitive strength
• Approachable, goodlistener, easy to talk to.

Creativity:

• develops andencourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• honesty encourages openness and transparency; demonstrates highest levelsof integrity

QUALIFICATIONS

• Master's degreein development orother Project Management, social sciences orrelated fields. Experience: cash assistance program in a humanitarian setting, preferably digital cash assistance programming

EXPERIENCE AND SKILLS

• Recommended 5 years of relevant progressive experience, out of which 3 years in managerial positions. Experience in a humanitarian environment, including significant field operations experience running both emergency & development programs, is required. Skills/Ability required:
• Significant management experience working in emergency response or fragile statecontexts.
• Direct experience in implementing cash assistance Programs, market analysis and economic recovery.
• Previous experience in managing highlytechnical teams in CVA implementation
• Previous experience working as a Consortium manager would be preferable
• Previous experience in project management
• Experience of and commitment to working throughsystems of community participation and accountability
• Demonstrated monitoring and evaluation skills
• Ability to work bothin an advisory and a hands-on implementation capacity
• Ability to speak and write the local language is preferable

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive, and the role holder maybe required to carry out additional duties within the reasonableness of their level of skills and experience. The program coordinator for the cash assistance is expected to cover additional emerging assignments in the humanitarian program operations

Equal Opportunities

The roleholder is required to carry out the dutiesin accordance withthe SCI EqualOpportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keepchildren safe, so our selection process, which includes rigorous background checks,reflects our commitment to the protection of children from abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Line Manager:

Employee:

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