EXPEDITED SVN: Programme Associate –Migration Protection Assistance Unit

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Under the direct supervision of the Senior Migrant Protection Associate of the project and overall supervision by the Head of the Programmes IOM Kenya, the successful candidate will be responsible for supporting day to day implementation of activities in the Labour Mobility and Human Development projects. Division in IOM Kenya Office.

Responsibilities

In particular, the incumbent will perform the following duties

Core Functions / Responsibilities:

1. Assist in coordinating the administrative and other operational arrangements including procurement documentation and processing, travels arrangements for non-IOM actors, etc. for the different projects under the LHD and MPA units.
2. Assist in organizing regular project meetings with key stakeholders including government counterparts, private employment agencies, and participate in regular MPA meetings
3. Draft clear and concise official letters, minutes and activity reports and compile, summarize, and present information/ data on specific project related topics, for example for Facebook, Twitter, and other external publications
4. Provide support in completing Purchase Requisition for all relevant program activities and ensure proper quotation from vendors and follow up on any finance/administrative related paperwork related to the project
5. Maintain project related files, documents, equipment, and database etc.
6. Provide support in coordinating logistics, administration support for meetings, workshops, seminars, trainings, and conferences at the regional/national level as well as other events in coordination with the Senior Migrant Protection Associate and Head of Programmes in IOM Kenya
7. Draft the Letters of Invitation (LOI) for non-IOM actors; Support in maintaining and regularly updating of information related to implementation of the different MPA projects under LHD and MPA.
8. Assist on case management administrative requirements including obtaining exit permits, preparation of payment requests, invoices etc
9. Support in preparing activity reports, project report, and donor reports as per the donor agreement in coordination with members of the project.
10. Undertake duty travel relating to the project activities, as required.
11. Perform any other tasks that may be assigned by the supervisor.N

Qualifications

Required Qualifications and Experience

Education

• Completed High School Certificate in with five years’ experience or
• Bachelor’s degree in Social Science, Development Studies, International Relations, Economics, Business Administration, or relevant field from an accredited institution with three years of relevant professional experience

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Three years of experience in handling projects, case management, administrative and logistical issues.
• Experience working with government and UN stakeholders on migrant protection
• Prior experience of working in UN agencies will be considered as an asset.
• Strong interpersonal and ability to work in a team. Good drafting skills.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, For all applicants, fluency in English and Swahili is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.