Executive Associate, G-6, Fixed Term Position, Kuala Lumpur, Malaysia, #00022621 (Malaysian Nationals Only)

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for professional and personal development that will help them reinforce a sense of purpose while serving children and communities across the world. We welcome everyone who wants to belong and grow in a diverse and passionate culture, coupled with an attractive compensation and benefits package.

In Malaysia, UNICEF adds value by influencing the development narrative of the country through quality evidence generation, evidence-based advocacy and policy recommendations, supported by partnerships and alliances with civil society, the private sector, academia, and think tanks.

Visit our website to learn more about what we do at UNICEF.

For every child, the right to be protected, supported, and empowered

Under the supervision of the Head of Office, the Executive Associate, GS-6, provides high-level executive and operational support to ensure the smooth and efficient functioning of the office. The role is pivotal in enabling senior leadership to focus on strategic and substantive priorities by ensuring day-to-day operations, communications, and administrative processes are managed with professionalism, accuracy, and discretion.

How can you make a difference?

As an Executive Associate, you will be a trusted partner to senior leadership, contributing directly to the effectiveness of UNICEF’s programmes and operations. Your work will help ensure timely decision-making, strong internal coordination, and compliance with organizational policies and procedures.

Key areas of responsibility include:

• Delivering high-level administrative and operational support to ensure smooth office functioning.
• Providing comprehensive communications and correspondence support on behalf of the supervisor.
• Managing the supervisor’s calendar, meetings, travel, and briefing materials.

The Impact You Will Make

In this role, you will apply a broad range of specialized administrative and operational procedures to support senior management and their teams. By coordinating communications, following up on deadlines, and representing the head of office on administrative matters, you will help ensure efficiency, accountability, and continuity of office operations—allowing leadership to focus on delivering results for children.

If you would like to know more about this position, please review the complete Job Description here: Executive Associate JD G-6 (Final) 1.pdf

To qualify as an advocate for every child you will have…

Minimum requirements:

• Education: Completion of Secondary Education is required, preferably supplemented by technical or university courses related to the field of work.
• Work Experience: At least 6 years of relevant work experience in administrative or clerical work is required. Experience in executive management, executive support, office administration, administrative operations, communications coordination, calendar management, travel administration, event logistics, project coordination, records management, stakeholder coordination and any other related fields.
• Skills: Strong proficiency in MS Word, Excel, PowerPoint, SharePoint, Clerical Work, Integrated Information Management systems is required.
• Language Requirements: Fluency in English and Bahasa Malaysia is required.

Desirables:

• Language: Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language, such as Mandarin, Tamil, and Hokkien, is considered an asset.
• Experience with Organization & Planning, Task Prioritization, Multi-Task Management, Confidentiality & Discretion are considered an asset.
• Relevant experience at country level, particularly in development, fragile settings and humanitarian contexts.

For every Child, you demonstrate...

UNICEF's Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships
(2) Demonstrates self-awareness and ethical awareness
(3) Drive to achieve results for impact
(4) Innovates and embraces change
(5) Manages ambiguity and complexity
(6) Thinks and acts strategically
(7) Works collaboratively with others

Familiarize yourself with our competency framework and its different levels.

UNICEF promotes and advocates for the protection of the rights of every child, everywhere, in everything it does and is mandated to support the realization of the rights of every child, including those most disadvantaged, and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, minority, or any other status.

UNICEF encourages applications from all qualified candidates, regardless of gender, nationality, religious or ethnic backgrounds, and from people with disabilities, including neurodivergence. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF provides reasonable accommodation throughout the recruitment process. If you require any accommodation, please submit your request through the accessibility email button on the UNICEF Careers webpage Accessibility | UNICEF. Should you be shortlisted, please get in touch with the recruiter directly to share further details, enabling us to make the necessary arrangements in advance.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check, and selected candidates with disabilities may be requested to submit supporting documentation in relation to their disability confidentially.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments are conditional on the selected candidates’ willingness to comply with current or future vaccination requirements, should UNICEF mandate it for personnel. Failure to comply with such requirements, where applicable and without a duly approved medical exemption from the relevant UN authority, will result in the cancellation of the selection or may lead to other administrative measures, including separation from service.

Remarks:

As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

UNICEF is committed to fostering an inclusive, representative, and welcoming workforce. For this position, eligible and suitable candidates are encouraged to apply.

Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants' bank account information.

Humanitarian action is a cross-cutting priority within UNICEF's Strategic Plan. UNICEF is committed to stay and deliver in humanitarian contexts. Therefore, all staff, at all levels across all functional areas, can be called upon to be deployed to support humanitarian response, contributing to both strengthening resilience of communities and capacity of national authorities.

Visa residence requirements: i.e. UNICEF shall not facilitate the issuance of a visa and working authorization for candidates under consideration for positions at the national officer and general service category.

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.

Additional information about working for UNICEF can be found here.