ERP Functional Lead, Finance, Planning and Budget(P4)

This selection exercise may be used to generate a roster of pre-approved candidates to address future staffing needs for similar functions in any of the Departments and Offices of the Organization.
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant's location.

Organizational Setting

The Department of Management (MT) provides a ‘platform of services’ that serves as a foundation for the successful delivery of the IAEA’s scientific and technical programmes. Its mission statement is as follows: “MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose”. Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment, and ensures that all Board documents are translated and distributed on a timely basis to Member States.
The Division of Information Technology provides support to the IAEA in the field of information and communication technology (ICT), including information systems for technical programmes and management. It is responsible for planning, developing and implementing an ICT strategy, for setting and enforcing common ICT standards throughout the Secretariat and for managing central ICT services. The IAEA's ICT infrastructure comprises state of the art hardware and software platforms in a partially decentralized environment. The Division has implemented an IT service management model based on ITIL (IT Infrastructure Library) and Prince2 (Projects in a Controlled Environment) best practices.
The IAEA's Enterprise Resource Planning (ERP) system, known as the Agency-wide Information System for Programme Support (AIPS), was implemented in a multi-phased phased approach beginning in 2011 and completing in 2017. AIPS provides a single, fully-integrated solution that standardizes and improves efficiency of business processes by leveraging the Oracle ERP suite of products. AIPS encompasses 8 business domains: finance, procurement, programme and project management, planning and budgeting, human resources and payroll, contacts, travel and events management. The AIPS Management Section (AMS) within the Division of Information Technology manages the operations, maintenance, improvements, and support for the AIPS system in collaboration with business process owners. The AMS Section consists of approximately 20 staff members and is led by a Section Head, who reports to the Director of Information Technology/CIO.

Main Purpose

The ERP Functional Lead, Finance, Planning and Budget is a member of the AIPS Management Section (AMS) and reports directly to the Section Head, AMS. s/He provides advice on, applies technical knowledge to, and provides ERP application support in the areas of Finance, Programme Planning & Implementation, Risk Management, Budget Preparation and Programme assessment based on the IAEA's ERP system known as AIPS (Agency-wide Information System for Programme Support).

Role

The ERP Functional Lead, Finance, Planning and Budget is: a functional knowledge expert, applying strong knowledge of several Oracle eBusiness Suite or Oracle Cloud Enterprise Performance Management (EPM)/Hyperion modules in the areas of EPM/Hyperion Planning, Projects, Grants Accounting and Finance (including interface to SWIFT) or the Oracle Fusion Financials, and the corresponding business processes; domain lead managing all the agency and contractor resources working for the domain; an adviser, providing solid knowledge of Oracle eBusiness Suite/EPM and financial principles and policies; a level 2/3 support agent, addressing issues and requests not resolved by the first level staff and
providing expert guidance on AIPS application; and a configuration manager maintaining configuration information for the AIPS modules. The knowledge is applied to manage and resolve incidents and problems as well as design and implement changes related to the above areas of the AIPS system.
The role also requires supporting the hiring of contractors and managing contractors. This includes prioritization of tasks, managing and assessing contractor's performance, mentoring and offering guidance with respect to both the IAEA organization and AIPS.

Functions / Key Results Expected

• Provide functional expertise in Oracle eBS Financial and PPM modules, Oracle EPM/Hyperion Planning and related financial applications to support end users.
• Deliver solutions for application service requests and lead implementation of system changes, enhancements, and upgrades.
• Provide AIPS Level 2 support in the Financial, PPM & Planning and Budget areas and contribute to customised reports, forms, and analytics.
• Manage ERP configurations, and support future upgrades or cloud migration projects.
• Coordinate with stakeholders and vendors to ensure stable application performance and effective solutions.
• Recommend and implement process improvements; document functional requirements and validate through testing.
• Design and deliver user training programmes, manuals, and refresher courses in coordination with the Training Officer.

Competencies and Expertise

Core Competencies(Competency Framework)

NameDefinition Planning and OrganizingPlans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans. CommunicationCommunicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. Achieving ResultsTakes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. TeamworkActively contributes to achieving team results. Supports team decisions.

Functional Competencies

NameDefinition Client orientationHelps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met. Commitment to continuous process improvementPlans and executes activities in the context of quality and risk management and identifies opportunities for process, system and structural improvement, as well as improving current practices. Analyses processes and procedures, and proposes improvements. Technical/scientific credibilityEnsures that work is in compliance with internationally accepted professional standards and scientific methods. Provides scientifically/technically accepted information that is credible and reliable.

Required Expertise

FunctionNameExpertise Description Information Technology - OracleOracle FinancialsA minimum of seven years of progressively responsible experience in working with the implementation or post go-live support on Oracle E-Business Suite and/or Oracle EPM (PBCS) Information TechnologyProject ManagementGood understanding of project management best practices and use of PRINCE 2

Asset Expertise

FunctionNameExpertise Description Information TechnologyInformation Technology Infrastructure LibraryGood understanding of ITIL Information Technology - OracleOracle Developer Tools (SQL/PLSQL/Forms/Reports/WF)Understanding and high level working knowledge on Oracle development tools is an added advantage; Information Technology - OracleOracle ERP ExpertiseHaving expertise in other Oracle modules is an added advantage Information Technology - OracleOracle Integration TechnologiesUnderstanding and high-level working knowledge on Oracle development tools is an added advantage; Working experience in ODI is an added advantage;

Qualifications, Experience and Language skills

• Master's Degree - Advanced university degree in Finance, Accounting, Business Administration, Management, Information Technology, or a related field; or two additional years of relevant experience in lieu.
• Minimum 7 years of progressively responsible experience in:
  Implementing or providing post go-live support for Oracle E-Business Suite Release 12, Oracle Cloud EPM/Hyperion Planning, or Oracle Fusion Cloud Financials. Including experience in the following areas:
  • Performing business analysis, designing, and implementing solutions.
  • Maintaining and documenting configurations of live Oracle ERP modules and related changes.
  • Managing ERP projects and enhancements (EBS, Oracle Cloud EPM, or Oracle Fusion Cloud).
• Additional desirable experience:
  Working with and managing contractor resources, including offshore teams.
  Working with Oracle Analytics Cloud.
  Knowledge of Finance, Planning, and Budgeting domains, with an understanding of international public sector requirements. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $86027 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 44734*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; Other benefits include 6 weeks' annual leave, home leave travel, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/professional-staff/conditions

General Information

• The IAEA's paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
• Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person's race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
• The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
• Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
• The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.

Evaluation process

• The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
• Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.

Appointment information

• Appointment is subject to a satisfactory medical report.
• Staff members may be assigned to any location.
• Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
• The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.