Editorial Assistant

Purpose

Under the direct supervision of the management of the Spanish Word Processing, the incumbent will carry out a variety of duties in processing documents as well as ensuring a follow-up in the training of new staff members. The incumbent must be prepared to work night shifts on a regular basis.

Responsibilities

1. Proofread Spanish texts for precision, quality and conformity with established standards and policies, ensuring that processing and editorial changes have been accurately and successively incorporated and are reflected in the final version.
2. Edit, insert corrections, format and prepare documents, which include complex tables, reports, special layouts, merging, collating, etc., adapting to technological developments notably in the field of CAT tools (eLUNa).
3. Verify the grammar syntax, references mentioned, concordance of Spanish text with the original document to ensure an accurate translation, style, punctuation, and spelling following IMO and in-house guidelines.
4. Consult editors, translators, and revisers in case of omissions or discrepancies between the original and the translated text and make proposals.
5. Check that all components of the original (source) text are correctly reflected in the final edited/translated document (e.g. cover page, table of contents, country names, pagination, chapters, paragraphs, titles, figures, equations, annexes, footnotes, charts, appendices and so on) (DCPMS).
6. Align bi-texts to support the production of high-quality translation memories for computer-assisted translation tools (Document Storage, eLUNa) and related workflow improvements.
7. Convert texts into different formats using various software programs (MS Office & PDF) and verify the converted text.
8. Train or guide staff, including temporary employees, on work procedures in the processing of basic and more complex documents.
9. Deal efficiently with high volumes of documents and work independently in order to meet competing document deadlines.
10. Be prepared to work night shifts and/or overtime on a regular basis.
11. Perform any other duties as required for the effective operation of the word processing unit, including document processing and routine office arrangements.

Competencies

1. Thoroughness and attention to detail, ensuring accuracy of output.

2. Ability to organize and prioritize tasks and to work under pressure to tight deadlines.

3. Sense of initiative and capacity to work independently.

4. Demonstrated training skills.

5. Positive attitude, flexibility and willingness to work late hours, even at short notice.

6. Ability to work in a multicultural environment and to establish working relationships with internal and external stakeholders, at all levels.

Experience

At least five years of relevant professional experience or an undergraduate degree in a relevant subject is essential.

Education

Secondary education or equivalent to university entrance standard is essential.

Languages

Excellent command of Spanish both written and oral to mother tongue standard with excellent knowledge of grammar and spelling is essential. Complete proficiency in English, both written and oral is essential. Working knowledge of any other official UN language would be an asset.

Other skills

Excellent proofreading and formatting skills is essential. Proficiency in MS Office applications is essential. Good understanding of a Computer Assisted Translation program (eLUNA or similar platform) would be an asset.

Contract information

The first year of contract will be probationary with the possibility of further extension subject to satisfactory performance. This post is limited to local status* only. *Local status requires applicants to have unhindered permission to live and work in the UK.

Salary information

Approximately £43,490 net per annum, (subject to deductions), free of income tax in the UK. Excellent benefits including medical insurance and UN pension scheme.