Deputy Company Secretary

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

The opportunity

You will be one of three Deputy Company Secretaries within Plan International's Governance team, playing a key role in delivering high-quality governance support to both the organisation's senior management and governing bodies. Reporting to the Company Secretary, you will lead governance support for the Executive Leadership Team and related management-level bodies, while working closely with your fellow Deputy Company Secretaries to support the International Board, Members' Assembly, their standing committees, and any ad hoc committees. You will also help deliver an effective company administration and secretariat service, provide expert advice on corporate governance processes and requirements, and coordinate and attend key governance meetings, including periodic face-to-face meetings held internationally. The next Leadership Team and International Board meeting is scheduled to take place in Nairobi, Kenya, in December 2026.

What you'll do

• Provide high-quality governance advice to the Board, Committees, and senior leadership, enabling effective decision-making and fulfilment of fiduciary responsibilities.
• Lead governance support services for the Members' Assembly, International Board, and Committees, ensuring effective planning, coordination of workplans, and follow-up of actions.
• Partner closely with the CEO, Chief of Staff, COO, and Executive Office to coordinate governance and management decision-making processes across the organisation.
• Develop and maintain governance frameworks, systems, policies, and procedures that promote good governance, compliance, and effective decision-making.
• Manage the planning and delivery of Board and Committee meetings, including agendas, papers, minutes, action tracking, and governance communications.
• Maintain corporate governance records and ensure compliance with legal, regulatory, and organisational requirements.
• Manage Powers of Attorney, written resolutions, and corporate authorisations, ensuring alignment with delegation frameworks and legal requirements.
• Oversee governance policies and compliance processes, including conflicts of interest, confidentiality, related-party disclosures, and other regulatory obligations.
• Provide expert guidance on governance best practice, legal requirements, and risk management across the organisation.
• Support Board and Committee effectiveness, including induction, training, guidance materials, and ongoing governance development.

About you

You will have Bachelors or Masters degree in Law and / or Corporate Governance AND / OR Associate, Fellow, or Member of the Institute of Certified Secretaries (ICS) (Kenya), Chartered Governance Institute (CGI) (UK), or other equivalent body.

You will have a solid understanding of corporate governance and experience in providing support to decision making bodies (including agenda planning, coordinating the preparation and provision of pre-read material, preparing minutes of meetings, tracking meeting actions, developing post meeting communications, and planning face-to-face multi-day meetings), working effectively across several jurisdictions.

You will bring strong corporate administration and project management skills will be imperative as will excellent relationship building skills and the highest level of diplomacy and discretion. You will need to be able to work alongside Board members, staff and senior managers.

You have excellent judgement, and an awareness and understanding of the significance of compliance and governance issues.

Location: Nairobi, Kenya preferred however other locations where Plan International has an office* that can employ on behalf of the Global Hub and you have the pre-existing right to work and live may also be considered.

Type of Role: Permanent - Full-time

Reports to: Company Secretary / Head of Secretariat

Closing Date: 2nd August 2026

*Applicable locations include: Australia, Bangladesh, Belgium, Benin, Brazil, Burkina Faso, Cambodia, Cameroon, Canada, Central African Republic, China, Colombia, Denmark, Dominican Republic, Ecuador, Egypt, El Salvador, Ethiopia, Finland, Ghana, Guatemala, Guinea, Guinea-Bissau, Haiti, Honduras, Hong Kong, Indonesia, Ireland, Japan, Jordan, Kenya, Korea, Laos, Lebanon, Liberia, Malawi, Mali, Moldova, Mozambique, Myanmar, Nepal, Niger, Nigeria, Norway, Paraguay, Peru, Poland, Philippines, Rwanda, Senegal, Sierra Leone, South Sudan, Sudan, Sweden, Switzerland, Tanzania, Thailand, Timor-Leste, Togo, Uganda, Ukraine, United Kingdom, United States, Vietnam, Zambia, Zimbabwe

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.