Coordinator, Vetting

Save the Children International has an exciting opportunity for a Coordinator, Vetting to join our global team.

Team and Role Purpose

Ensuring a customer centric, end to end and seamless service is provided for all global People Operations activities. This will include ensuring all HR administrative activities are completed for all our global teams, including starters, leavers and changes. Also maintaining all people related information in our HRIS systems to ensure 'one source of truth' for all people data. Providing guidance to all our country and Global teams, helping navigate them to appropriate / helpful policies to answer queries and requests or directing them to the teams that can assist.

Role Purpose

The role holder will carry out compliance checks on employees globally to ensure thorough and effective vetting, escalating any concerns to the Team Lead, People Operations and Legal Counsel as necessary.

• Job Title: Coordinator, Vetting
• Reports To: Team Lead, People Operations
• Work Pattern:On-site/Hybrid/Remote with flexible working options available
• Location: Any approved Save the Children International office location. For a full list of locations that Save the Children International can hire in, please visit: SCI Careers
• Required Time Zone: Any
• Contract Length:Permanent
• Right to Work: The successful candidate must have the right to work in the country where the role is based, for the duration of employment.
• Language Requirements: English
• Remit: Global

Principal Accountabilities

• Carrying out daily vetting checks on candidates across the world as well as running periodical vetting batch-checks.
• Working on DBS renewal checks, tracking renewal/expiry dates and ensuring these are completed in a timely manner.
• Verify and confirm right-to-work checks in accordance with legal and organisational requirements.[LQ1]
• Assisting in the maintenance of the internal databases and HR Legal inbox.
• Liaising with our global and country offices and ensuring a prompt and thorough response to their requests for employee vetting checks.
• Escalating any concerns as necessary to the Team Lead, People Operations.
• Providing regular communications to Country Offices to support with the vetting process, as well as providing training.
• Providing ad hoc administrative support to team members as and when required.

Experience and Skills

Essential

1. Previous general office administration experience.
2. Previous experience using a system/database
3. Understanding of HR and recruitment processes.
4. Understands the need for confidentiality when dealing with sensitive information and correspondence.
5. Sound judgement and an ability to effectively prioritise.
6. Highly competent in the use of Microsoft Office including Word, Excel, PowerPoint and Outlook.
7. Experienced in developing and maintaining efficient filing systems.
8. Strong attention to detail.
9. Strong written and oral communication skills, fluent in English.
10. Evidenced ability to liaise and communicate effectively with a broad range of people at all levels, across different cultures, and to act with credibility, discretion, tact and diplomacy.
11. Highly developed organisational skills with the ability to effectively prioritise and work calmly under pressure to achieve deadlines.

Desirable

• Some knowledge and understanding of legal and/or procurement practices

Education and Qualifications

Essential

• Minimum A-levels completed.

Working at Save the Children International

Save the Children is the world's leading organisation for children, employing ~25,000 staff. We save children's lives. We fight for their rights. We help them fulfil their potential. Through our work in 116 countries, we put the most deprived and marginalised children first.

We know that great people make a great organisation, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.

The work here is challenging but is also immensely rewarding. At Save the Children, you will be in good company, working with talented, like-minded individuals who are determined to ensure that all children survive, learn, and are protected. Your contribution will help ensure children's voices are heard at the highest levels, and that we achieve our global strategy, Ambition for Children 2030, and reach every last child.

Diversity, Equity and Inclusion and Equal Opportunities

DEI is core to our vision, values and global strategy. Save the Children is committed to creating a truly diverse, equitable and inclusive organisation, and one which will support us in our vision to ensure every child attains the right to survival, protection, development, and participation.

We are committed to equal employment opportunities, regardless of gender, sexual orientation, race, colour, ethnic origin, nationality, disability, marital or civil partnership status, gender reassignment, pregnancy and maternity, caring or parental responsibilities, age, or beliefs and religion. We are committed to diversifying our staff to better represent the communities we serve and actively welcome underrepresented groups to apply.

Reasonable adjustments will be made should any candidate invited to interview require this.

Application Information

Please attach a copy of your CV and cover letter with your application. A full copy of the role profile can be found at SCI Careers. It is recommended that you save a copy of the role profile as it will no longer be available after the advert closes.

Applications will be reviewed on a rolling basis and the job advert may be closed earlier than advertised subject to the volume of suitable applicants. Please submit your application at your earliest convenience to avoid disappointment.
Due to the high volume of applications we receive, only shortlisted candidates will be contacted. Candidates who are successfully shortlisted should expect to hear from us within 2 weeks of the advert deadline.

Our Recruitment Process

1. Application review by our recruiting team based on your CV and cover letter
2. Two-stage competency-based interviews with the hiring team
3. Some recruitment may include an additional assessment or case study stage, or a third stage interview
4. If successful, you will receive a conditional offer of employment, followed by your contract subject to passing background checks

We need to keep children and adults safe so our selection process includes rigorous background checks and reflects our commitment to the protection of children and adults from abuse. All employees are expected to carry out their duties in accordance with our Code of Conduct and all policies and procedures relating to Anti-Harassment, Health and Safety, Safeguarding, and DEI and Equal Opportunities.

Save the Children does not charge a fee at any stage of the recruitment process.

[LQ1]I have added those two as additional responsibilities - let me know what you think?