Communications Assistant (Events Management)_SSA 5

DEADLINE FOR APPLICATIONS

18 June 2026-23:59-GMT+02:00 Central Africa Time (Kigali)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP
The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

BACKGROUND AND PURPOSE OF THE ASSIGNMENT

The World Food Programme (WFP), in collaboration with the Global School Meals Coalition (SMC), will support the Government of Rwanda to host a high-level School Meals Coalition meeting in Kigali in October 2026. The meeting will convene senior government officials, development partners, United Nations agencies, civil society organizations, and private sector representatives to advance global commitments on school meals and human capital development.

Given the scale, visibility, and strategic importance of this event, effective planning, coordination, and delivery will be essential to ensure its success. The meeting will require comprehensive logistical arrangements, close coordination with multiple stakeholders, and timely preparation of event materials.

To support these efforts, WFP plans to recruit a Programme Support Event Management to provide operational, administrative, and logistical support throughout the event cycle before, during, and after the meeting. The Programme Support Event Management will be based in Kigali and will work closely with the School Feeding team, and the Ministry of Education, under the overall supervision of the WFP Programme Policy Officer responsible for Government Capacity Strengthening, to ensure the smooth implementation and high-quality delivery of the School Meals Coalition meeting.

ACCOUNTABILITIES/RESPONSIBILITIES:

• Prepare or consolidate reports, documentation, correspondence, briefing notes, etc. and follow up on recommendations of the local task force team members including Government Ministries, Agencies, and development partners participating in the School Meals Ministerial meeting preparation.
• Assist with disseminating official meeting-related communications, notices, invitations, agendas, and follow-up correspondences.
• Maintain an updated contact database of Task Force members and invite stakeholders.
• Assist participants on logistical and administrative matters related to the meeting like booking accommodation, transport etc.
• Support logistical arrangements for the meeting including venue coordination, seating plans, and interpretation services.
• Support communication and activities with invitees, local partners, agencies, NGOs and government institutions
• Coordinate with internal teams and external service providers to ensure timely delivery of all meeting requirements.
• Assist in drafting, preparing and ensuring the availability of meeting materials such as participant lists, name tags, folders, and WFP presentations and briefing materials, etc.
• Provide on-site support during the event to ensure smooth execution and address any emerging issues.
• Provide general administrative and coordination support to the WFP Rwanda Office and the School Meals Secretariat.

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education & Experience

• The candidate should possess 2-4 years of experience in event planning and coordination, logistics and operations support, partner coordination, hospitality, conference and / or protocol with at least
• Bachelor’s degree in Public Administration, Marketing, Project management, International Relations, Development Studies, Political Science, Communications, Event Management, Tourism Management, Social Sciences or a related field.

Skills and Competencies:

• Strong written and verbal communication skills.
• Good organizational and time management skills.
• Ability to manage multiple tasks and meet deadlines.
• Strong interpersonal skills and ability to liaise professionally with Government officials and partners.

Languages:

Fluent in English and Kinyarwanda (both oral and written)

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.
• We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.
• If you experience technical issues while submitting your application, you may contact us at global.hrerecruitment@wfp.org. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.
• At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.
• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.