Communications Assistant, Brasilia, Brazil, LSC-5

The Position:

Under the overall guidance of the UNFPA Representative in Brazil and the direct supervision of the Communications & Advocacy Analyst the Communications Assistant contributes to the development of UNFPA Brazil activities, content and materials in Communications and Advocacy. He/she assists in the development and implementation of the communication strategy of the UNFPA country office in Brazil. He/she also contributes to positioning UNFPA Brazil as the main United Nations agency for population, sexual and reproductive health and youth rights, a perception to be worked among public policy makers and opinion makers in Brazil, among other key audiences.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

The Communications Assistant role is a vital link between the programme and technical teams, works on the strengthening of UNFPA Brazil's brand, supporting the coordination and creation of content and campaigns for online and offline media, including UNFPA website, social media, printed materials, television, among others, generating engagement of a diversity of stakeholders and documenting the organization’s activities. The Communications Assistant is also be responsible for administrative tasks related to the area, including budgeting and the monitoring of deliveries from service providers, in addition to the routine regarding the day-to-day of communication.

You would be responsible for:

Communication support

• Assist in the development and implementation of the UNFPA Country Office's communication and advocacy strategy, including support for UNFPA's brand strategy, corporate image guidance and monitoring.
• Support with drafting communications content for internal use (key messages, Q&A, talking point)
• Assist with drafting and creating communications contents for external use (press releases, social and digital copy and content)
• Support with responding to media and stakeholder enquiries
• Support the layout development and design of UNFPA's image and audiovisual products.
• Support in the elaboration of short videos, social media cards and other visual materials.
• Provide media monitoring and reporting as needed
• Assist with events (internal and external)
• Database management (internal and external stakeholders) and archiving
• Support in preparing and executing the communications budget
• Provide team cover as needed
• Provide administrative and logistical support as needed. Knowledge management
• Contribute to the development and sharing of knowledge, synthesizing and documenting findings and lessons learned and elaborating relevant materials.
• Support the implementation of communication procedures and protocols (editorial policy, use of logo, etc.).
• Assist the management of communication files (photo library, hard copies and online libraries, etc.).
• Support information sharing with UNFPA regional office and headquarters (communication materials, clippings, lessons learned, internal “Voices” newsletter, other information and program updates).
• Support for communication and advocacy actions.
• Support the development and delivery of UNFPA advocacy and communication materials, campaigns and actions.
• Support the monitoring, validation and approval of communication products, including contact with suppliers, to ensure the quality of deliveries.
• Support advocacy and resource mobilization efforts by assisting in the preparation of relevant documentation such as project summaries, fact sheets, presentations, concept notes, supporter and partner profiles, and participation in events as requested.
• Assist in monitoring and clipping news related to UNFPA activities in Brazil and analyse common trends.
• Produce periodic reports (clipping and media mentions) of performance in the online environment, among others.

Administrative support

• Provide support and operate requested actions on budget executing systems (QUANTUM, QUANTUM PLUS, AODOCS)
• Organize logistical support for meetings, workshops, missions and events.
• Collaborate in training and mentoring UNFPA staff, UNFPA consultants and implementing partners on communication-related topics and activities.
• Assist in the processes of contracting service providers and consultants related to the communication area.
• Support the preparation of requests and authorizations for travel and activities, in contact with the Travel Agency for issuing tickets, as well as all the processes involved in these activities.
• Perform other tasks as required.

Qualifications and Experience:

Education:

Completion of secondary school preferably supplemented by technical or university courses related to the work of the organization in Social Communication, Journalism, or a related field.

Knowledge and Experience:

• At least 5 years of relevant experience on Communications or related area.
• Strong organizational, interpersonal, communication, and administrative skills.
• Proven ability to manage work routines and processes with minimal supervision.
• Press relations, newsroom, institutional communications, communications agencies, or equivalent.
• Proficiency in office applications (word processing, spreadsheet and presentations).
• Proficiency in communications and content production applications (e.g., social media analytics tools, Sprout Social, Canva, CapCut, and artificial intelligence tools). Desired skills in addition to the competencies covered in the Competencies section:
• Experience editing and publishing with Content Management Systems (Wordpress, Joomla, Drupal or equivalent).
• Experience dealing with mass media, including newspapers, magazines and television channels.
• Previous work with the United Nations.
• Intermediate use of social media publishing tools.
• Basic photography skills with DSLR or similar camera.
• Basic skills with photo, image, audio and video editors.
• Knowledge of Search Engine Optimization (SEO) tools and strategies.

Languages:

• Working knowledge (oral and written) in Portuguese and English.
• Working knowledge of Spanish required.

Required Competencies:

Values:

• Exemplifying integrity,
• Demonstrating commitment to UNFPA and the UN system,
• Embracing cultural diversity,
• Embracing change

Core Competencies:

• Achieving results,
• Being accountable,
• Developing and applying professional expertise/business acumen,
• Thinking analytically and strategically,
• Working in teams/managing ourselves and our relationships,

Functional Competencies:

• Providing Logistical support
• Managing data
• Managing documents, correspondence and reports
• Managing information and workflow
• Planning, organizing and multi-tasking
• Supporting Communication Data Analysis

Compensation and Benefits:

This position offers an attractive remuneration package including leave days, health insurance and additional remuneration for pensions and social security obligations.

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.

Disclaimer:

Selection and engagement of LSC personnel may be subject to background and reference checks, medical clearance and other administrative requirements.

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or selection process and does not concern itself with information on applicants' bank accounts.