Cash Assistant

TITLE: Cash Assistant - WFP cash assistance

DEPARTMENT/ TEAM /PROGRAM:

AREA OFFICE/ LOCATION: Gura Dhamole Woreda of Bale zone, Oromia

GRADE: 5

CONTRACT LENGTH: 4 months

Reports to: Field coordinator for the cash assistance

Matrix Manager: NA

CHILD SAFEGUARDING:

Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people, vulnerable households, community and members

Risk and Compliance:

The role holder is required to carry out the duties in accordance with the SCI Fraud, Bribery, and Corruption policy and code of conduct. The key responsibilities include understanding and complying with the SCI policies and procedures, not committing any act of fraud, bribery, or corruption, understanding risks in their area/role, implementing mitigation measures, reporting any suspected fraud, bribery, or corruption immediately, declaring conflicts of interest in accordance with internal procedures and completing mandatory training related to ethics and anti-fraud measures

Role purpose

The Cash Assistant is responsible for supporting the effective implementation of WFP-funded cash assistance activities, including beneficiary registration, verification, cash disbursement coordination, reconciliation, and on-site documentation.

This role ensures that cash distribution processes are conducted efficiently, transparently, and in compliance with donor regulations, safeguarding standards, and organisational accountability frameworks. The Cash Assistant works closely with the Field Coordinator, Cash Officers, Finance, CFRO, Security Personnel, Financial Service Providers (FSPs), and WFP focal persons to ensure smooth and compliant cash operations at the field level.

SCOPE OF ROLE:

Scope of Role & Key Responsibilities

Beneficiary Registration & Verification
• Support digital biographic and biometric registration of beneficiaries.
• Verify beneficiary documentation against approved lists.
• Ensure accurate data entry and proper filing of registration records.
• Assist in QR code issuance and beneficiary identification processes.
• Immediately flag discrepancies, duplication, or suspected fraud.

• Ensure crowed are controlled with awareness of the cash assistance participants

Cash Distribution Support

• Assist in organising and implementing cash distribution activities in coordination with FSPs.
• Cross-check beneficiary lists before disbursement.
• Support reconciliation of distributed cash against approved beneficiary lists.
• Ensure proper documentation of payment records and beneficiary acknowledgements.
• Support post-distribution monitoring activities when required.

Financial Documentation & Reconciliation

• Maintain accurate cash distribution records and support documentation.
• Support daily reconciliation of distribution reports.
• Ensure documentation complies with donor and SCI audit requirements.
• Assist in preparing activity reports and distribution summaries.

Accountability & Community Engagement
• Support complaint and feedback response mechanisms (CFM/CFRO).
• Ensure beneficiaries are informed about entitlement amounts and distribution processes.
• Promote transparency and fairness during cash distribution.
• Always maintain confidentiality of beneficiary data.

Safeguarding & Protection
• Ensure all cash activities uphold dignity, inclusion, and non-discrimination principles.
• Priorities vulnerable groups, including elderly persons, pregnant women, persons with disabilities, and child-headed households.
• Immediately report safeguarding concerns in line with SCI safeguarding policies.
• Maintain zero tolerance for harassment, abuse, or exploitation.

Coordination & Reporting
• Work closely with Field Coordinator, Finance, Security, CFRO, and WFP representatives.
• Provide daily operational updates and incident reports.
• Escalate security, compliance, or operational risks promptly.
• Support documentation of major incidents and lessons learned.

Risk & Compliance
• Strictly adhere to SCI and donor compliance standards.
• Prevent and report fraud, duplication, or misuse of funds.
• Ensure transparency in beneficiary targeting and cash disbursement.
• Support mitigation of financial and operational risks at the field level.

Context: Emergency cash assistance for IDPs, returnees, and vulnerable communities

BEHAVIOURS (Values in Practice)

Accountability:

• holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holdsthe teamand partnersaccountable todeliver ontheir responsibilities -giving them thefreedom to deliver in the best way theysee fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares theirpersonal vision for Save the Children, engagesand motivates others
• Future orientated, thinksstrategically and on a globalscale.

Collaboration:

• builds and maintains effective relationships with their team,colleagues, Members andexternal partners and supporters
• values diversity, sees it as a sourceof competitive strength
• Approachable, goodlistener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions
• Willing to takedisciplined risks.

Integrity:

• honesty encourages opennessand transparency;demonstrates highest levels of integrity

QUALIFICATIONS

• Bachelor’s degree in economics, Accounting, Finance, Business Administration, Social Sciences, or related field.

EXPERIENCE AND SKILLS

• Minimum 2–4 years of relevant experience in cash programming, finance, accounting, humanitarian assistance, or NGO operations.
• Experience in cash transfer programming (CTP) or WFP-funded projects is highly desirable.
• Strong documentation, reconciliation, and reporting skills.
• Experience working with Financial Service Providers (FSPs) preferred.
• Strong organisational and multitasking ability under pressure.
• High level of integrity and attention to detail.
• Strong communication skills in English and Oromo are mandatory (additional local languages are an asset).
• Ability to work effectively in multicultural and field-based environments.
• Ability to handle sensitive situations with professionalism and confidentiality.
• Computer literacy (MS Office, digital data collection tools, registration platforms).

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder maybe required to carry out additional duties within reasonableness of their level of skills and experience. The program manager is expected to cover emerging assignments in the humanitarian program operations

Equal Opportunities

The role holder is required to carry out the dutiesin accordance withthe SCI EqualOpportunities and Diversity policies and procedures.

Child Safeguarding:

We needto keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Line Manager:

Employee:

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