ROLE
This role will provide the primary financial and grants management inputs into SCI Ukraine response, and on-going support to develop best practice emergency financial and grants management procedures and processes.
The main aspects of the role are: Responding to Ukraine emergency as the finance & grants focal person, working with other departments in country to ensure that there is a co-ordinated response in line with best practices.
MAIN RESPONSIBILITIES
- Prepare proposal budgets in line with donor guidelines while ensuring that non- thematic cost rate of the country is achieved.
- Prepare budget realignments along with program staff for on-going awards if needed.
- Represent the finance department in the BVA meetings while ensuring that actions are addressed after BVA meetings.
- Providing support to the finance director and f financial planning & analysis manager in the preparation of the master budget, 1st forecast, and 2nd forecast processes.
- Prepare periodic analysis on Funding GAPs for staff/ running costs and other management reporting to aid in SMT decision making.
- Review the reclassifications proposed by program staff for eligibility in line with donor regulations and in line with SCI Financial policies.
- Review of fund summaries along with budgets and creation/revision of coding string.
- Prepare financial reports in line with donor regulations and ensure that deadlines are met as per reporting calendar in the fund’s summary.
- Ensure sub-offices receive adequate support to operate efficient accounting systems, including timely receipt of monthly budget variance analysis by budget holders, timely answers to queries and scheduling tasks and deadlines.
- Carry out inductions and staff trainings on finance procedures, donor requirements etc.
- Advice budget holders on financial aspects of awards management.
- Capacity building of finance and non-finance staff on budgeting and financial reporting skills.
- Analyse monthly spending against the KPI (Key Performance Indicators) 1 & 2 targets and work with budget holders to provide commentary on variances for consolidation and submission to the regional office.
SKILLS AND BEHAVIOURS (our Values in Practice)
Understanding humanitarian contexts and application of humanitarian principles
- Able to assess and analyse key issues in the humanitarian situation and formulate actions around them
- Leads on the development of an organisational response based on an understanding of the contexts
Achieving results effectively
- Ensures efficient and transparent use of resources in accordance with internal controls
- Demonstrates flexibility to adapt plans and make decisions in rapidly changing environments
- Actively manages risk and takes action to reduce risk.
- Makes changes to improve performance as a result of information received.
- Creates measures and metrics to track performance.
- Documents lessons learned and applies them to future projects
Maintaining and developing collaborative relationships
- Establishes clear objectives with teams and individuals and monitors progress and performance
Operating safely and securely
- Undertakes effective risk assessments and develops contingency plans
- Takes appropriate, coordinated and consistent action to handle situations of personal risk and risk for others
- Reduces vulnerability by complying with safety and security protocols set by the organisation
Managing yourself in a pressured and changing environment:
- Remains focused on the objectives and goals in a rapidly changing environment
- Suggests creative improvements and different ways of working
- Demonstrates personal integrity by using one’s position responsibly and fairly
- Makes time to learn from experience and feedback and applies the lessons to a new situation
Leadership: Action; Thinking; Self; Inspiring; Developing Others
- Adapts plans and approaches based upon awareness of the external context
- Demonstrates managerial courage by confronting difficult situations, seeking resolution, and championing ideas.
- Actively contributes to a team environment where team members feel able to contribute, champion or challenge decisions
- Takes responsibility for own development, and actively takes steps to better understand and address own strengths and weaknesses.
- Effectively influences others by understanding their interests and showing how they will be met by own preferred solution.
QUALIFICATIONS AND EXPERIENCE
Essential
- Bachelor’s finance, ACCA/ACMA Part qualified with 5 years of post-qualification accounting experience.
- Proven track record of supporting a senior management team, and providing strategic support across multiple sectors and/or regions
- Knowledge of the requirements of the major emergency donors and experience in budgeting and reporting to donors.
- Good attention to detail and analytical skills
- Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer, financial systems).
- Cultural awareness and ability to build relationships quickly with a wide variety of people
- Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure
- Excellent planning, management and coordination skills, with the ability to organise a workload comprised of varying and changing tasks and responsibilities
- Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams.
Desirable
- Experience with any Save the Children financial systems and overseas accounting software (Agresso & Sun)
- Significant experience with NGOs in an international emergency environment
- Fluent in English.
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Child Safeguarding Policy:
We are committed to ensuring children's safety. Our recruitment process includes strict background checks and reflects our commitment to protecting children from harm.
Equal Opportunities
The post holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Health and Safety:
All employees are expected to perform their duties in accordance with our global policy on harassment prevention.
Preventing Fraud, Bribery and Corruption
The role holder shall perform the necessary duties in accordance to Counter-fraud, Bribery & Corruption Policy and keep any activity during performance of duties free from any instance of fraud, bribery, theft, and corruption.
In your cover letter, indicate your expected salary and English proficiency level.
