With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Employee Contract Type:
Local - Fixed Term Employee (Fixed Term)
Job Description:
Job Purpose:Position is critical in supporting beneficiary identification and verification using web and mobile-based
applications in the food assistance programme as well as sharing beneficiary and commodities statistical
information and reports.
Major Responsibility
Digital Workplace Support
- First point of contact and day-to-day technicalsupport to end users.
- Accept client requests with phone, email, MS-teams, Skype and helps staffs to get appropriate GTD service to resolve the incident.
- Enter call, collaboration tools data in the tracking system (S-MAX)) and generates activity and/or status reports. Assists with overseeing updates on issues to ensure client satisfaction and productivity.
- Ensure that all reported calls are logged in and managed through S-MAX-Responds to Level 1 Support requests from
- Develops checklists and scripts for resolving routine incidents and develop/update knowledge base database for sharing over the international office.
- Ensure all emergency base staff get GTD support by any means necessary like Team-Viewer, MS-teams and scheduled and/orcritical incident field visit.
- Provides the user access services by creating,resetting and unlocking users windows password,
- Research trouble issues, which affect multiple clients. (Problem management) take part in frequent occurring incidents solving mechanism by preparing video tutorials, brief documents and prepare on job training for staff.
- Addressing user requests at their spot by regular office level visits to support all staffs at moment.
- Conduct regular quarterly monitoring visits in its operational areas and come up with reports that can be used as an input for WV strategic plan and GTD move forward layout.
Client, Technology Support and Technical Support
- Participate in upgrading of in-house systems ((FAMS, ORT, ICT4CP, bulk SMS, Fleet and Security Management, etc), and regular support for adopted systems (Horizon, Workday, ProVison, concur, Sun6, WVCentral, etc)
- Provide effective support in configuration of Office 365 tools like (outlook, one-drive, Ms teams and office applications) for staffs.
- Provide a regular support for staffs on different department meetings and trainings by using Zoom or Ms-Teams.
- Provide regular support for essential business systems like Office 365 packages (Outlook, OneDrive, MS Teams, Box, etc), LMMS, network troubleshooting, productive tools like Microsoft packages.
- Take a lead for the deployment of new or upgraded images, software and hardware for multiple clients. And make sure to be implemented on server based on WDS (Windows Deployment Services).
- Configures and installs Laptops, Printers, Projectors, Scanners, photocopier, Tablets and mobile devices as per the standards.
- Follows established procedures for performing configuration changes, updates and upgrades. - Performs minor repairs to hardware, software, and peripheral equipment, following design or installation specifications.
- Provides on-going support of client technology.
- Participates in deployment of new or upgrade information technology and infrastructure projects, including assisting co-workers and vendor partners.
- Assists with the assessment and analysis of the need for, and with implementing performance upgrades to PCs including installation of new hardware or software on an individual or large scale basis.
- Installs and performs repairs to hardware, software, and peripheral equipment, following design or installation specifications.
- Updates configuration management tools.
- Develops and documents procedures for performing configuration changes, updates and upgrades. - Provides on-going support of client technology.
- Assess/analyzes the need for and implements performance upgrades to PCs including installation of new hardware or software on an individual or large-scale basis.
- Designs and deploys client support processes.
- Plans and schedules the installation and deployment projects.
- Take part in the planning, building, upgrading, and maintenance of client technologies. Participate on decision making of configuration options.
Hardware Technical support
- Assists with outcome investigations for critical incidents and/or problems, from collecting necessary input until designing the resolution process.
- Engages the hardware vendors in consultation with HO GTD management on issues to remedy issues or escalates for support.
- Monitors and communicates system status to improve our response and resolution SLA - Diagnoses and resolves client laptops, desktops, scanners, printers, 3G/4G-Wifi routers, Projectors, TVs, Tablets, backup devices and mobile device hardware and software issues.
- Creates temporary solutions until permanent solutions can be implemented.
- Assists systems, programming and vendor professionals as needed to resolve problems.
- Coordinates the resolution of escalated application, hardware and software problems.
- Assists with diagnosing and resolving client workstation and mobile device hardware and software issues.Partners with Network and Systems Administration teams to ensure efficient operations of the desktop computing environment.
GTD skills building
- -Plan, prepare and conduct trainings on different systems and applications (Microsoft office, outlook, OneDrive, Box, teams, …)
- Orient new staffs on WVE policies like Acceptable Use Policy, Information Security Policy, GTD processes and WV standard applications
- Individual identification of staff’s area of capacity building to make sure that they get equipped with knowledge to make them make use of GTD tools easily.
- Advising users on technology developments that can improve their productivity like office 365, advanced spreadsheet programs, web resource management and the like. Take part in on-Job training and brief on exceptional incidents
Ensure Information and Data Security Policies & Standards
- Maintain user passwords and credentials to assure system security and data integrity.
- Secure user credentials, wireless credentials, admin passwords
- Encourage users to involve in Security awareness trainings provided online as part of World Vision GTD’s Information Security Awareness program
- Work with infrastructure team on new viruses reported from users - Ensure availability of different updated antivirus tools to recover from any data loss
- Assist users to take regular back up for all necessary organizational documents with external backup devices and also server.
- Contribute on ensuring business continuity in the unlikely event of an GTD disaster. Ensure users compliance to GTD policies implementation
GTD Asset Procurement & Recording
- Involving in preparation of GTD equipment specification and recommend changes when it is appropriate.
- Take part on selecting appropriate Vendors for GTD equipment’s with in Gambella Response Office.
- Involve and facilitate procurement procedure by providing acceptance test for all GTD equipment’s - Participate on recommendation of GTD equipment disposal - Manage GTD inventory for all GTD equipment and/or software in accordance with company policy and procedures. Regular checking and tracking of all GTD services and assets as per checklist
Service level management:
- Follow-up of frequently requested incidents in a timely manner to ensure client satisfaction by developing metrics and service procedures.
- Collaborates in the development of service level objectives and takes steps to meet or exceed targets.
- Monitors service-level objectives to ensure that requirements are met or exceeded.
- Prepare inputs for client satisfaction metrics and service procedures. Makes recommendations to approve performance and client satisfaction metrics. Follows up in a timely manner to ensure customer satisfaction.
Service Improvement - Tracks performance metrics
- Assists with monitoring of key section metrics (quality measures, customer satisfaction ratings, service level objectives, etc.) against plan and adjust processes as appropriate.
- Identifies recurring problems and notifies team members.
- Reviews tracking log to identify recurring incidents, or problems affecting a large number of clients and do updates on knowledgebase database and communicate GTD team members for efficient usage whenever needed.
- Develops procedures and proficient way out for service improvements. Recommends solutions to common problems and updates frequently asked questions documentation
Service Improvement - Tracks performance metrics.
- Assists with monitoring of key section metrics (quality measures, customer satisfaction ratings, service level objectives, etc.) against plan and adjust processes as appropriate.
- Identifies recurring problems and notifies team members.
- Reviews tracking log to identify recurring incidents, or problems affecting a large number of clients and do updates on knowledgebase database and communicate GTD team members for efficient usage whenever needed. - Develops procedures and proficient way out for service improvements. Recommends solutions to common problems and updates frequently asked questions documentation.
Required Education, training, license, registration, and/or Certification
- BSc. Degree in Social Sciences, Information Technology, Computer
Science, or in any related field
Required Professional Experience
- At least 3 years of experience in any emergency response program
interventions implementation especially in a refugee or internally displaced
persons (IDPs) context
- Working experience in a networking/telecommunications environment
- Demonstrated knowledge and understanding of CORE humanitarian
standards and accountability to affected populations (AAP)
- Excellent working knowledge of Internet technologies, including: TCP/IP
suite of protocols; Internet security; Internet routing; Voice over Internet
Protocol)
- Good working knowledge of Microsoft Windows Operating Systems
configuration and administration
- Working knowledge of computer and mobile-based applications such as
Microsoft Word, Excel, PowerPoint, Outlook, Kobo Collect and beneficiary
management and distribution information systems (LMMS/CTS or LMMS
ITS, Global Distribution Tool, Partner Connect
Required travel and/or work environment accommodations
- Field based with frequent travel to project implementation GFD
Preferred Experience, Knowledge and/or other Qualifications
- Basic computer skills and digital management
- Excellent communication skills, both oral and written in English.
- Creates and encourages a climate of team-work and collaboration in a diverse
cultural environment.
World Vision is a child-focused organization that is committed to safeguarding all children as well as adult beneficiaries and has zero tolerance for incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. Therefore, World Vision does not hire staff whose background is not suitable for working with children or vulnerable adults, even if their role does not interact directly with them.
Disclaimer: World Vision Ethiopia is a reputable organization that values transparency and fairness in its recruitment process and does not solicit any money for any job application. We encourage all job seekers to be cautious of any job ads that require payment or personal information upfront. If you have any questions or concerns about our job ads or recruitment process, please do not hesitate to contact us directly.
Applicant Types Accepted:
Local Applicants Only
