Job Highlight
Ensure accurate financial transactions, maintain records, and support day-to-day financial operations with a client-focused approach
About the Group
UNOPS Global Shared Services Centre (GSSC) is a global hub for cost-effective, high-quality transactional services. We enhance the operational capacity of UNOPS by providing standardized support in key administrative areas, with a core focus on personnel contract administration and payroll. GSSC enables UNOPS offices worldwide to operate more efficiently by centralizing and streamlining essential back-office functions.
Job Specific Context
Under the guidance and supervision of the GSSC Finance Manager, the Bank Reconciliation Assistant oversees GSSC Bank Reconciliation and promotes a client-oriented approach in line with UNOPS rules and regulations. The incumbent works closely and collaboratively with Programme, Project, and Support Services colleagues in the local office, as well as with UNOPS HQ counterparts, to exchange information and ensure accurate, consistent, and high-quality service delivery.
Role Purpose
The Bank Reconciliation Assistant provides financial and administrative support to ensure accurate processing of financial transactions, maintenance of proper records, and compliance with UNOPS financial rules and regulations. The Bank Reconciliation Assistant plays a key role in supporting day-to-day financial operations and contributes to the smooth functioning of the finance unit through accuracy, timeliness and a client-focused service approach.
Functions / Key Results Expected
1 Implementation of Operational Strategies and Procedures
- Ensure compliance of financial transactions and documentation with UNOPS rules, regulations, IPSAS standards, and Standard Operating Procedures (SOPs).
- Assist in maintaining internal control systems to ensure accuracy, completeness, and integrity of financial data.
- Support implementation of financial and administrative processes aligned with organizational and donor/partner requirements.
- Contribute to the preparation, verification, and review of financial documentation in accordance with established workflows and approval hierarchies.
- Support adherence to audit requirements through proper filing, documentation control, and record retention.
2 Accounting and Financial Support
- Assist with the reconciliation of UNOPS bank accounts and and financial institutes’ statements including bank charge booking and journal preparation for the adjusting entries related to FX gain and loss within the proper period.
- Assist in identifying the pending transactions, following up on all unreconciled items with field finance offices, UN entities and financial institutes for information relating to unprocessed payments and unidentified deposits, and providing regular updates to supervisor and manager.
- Flag any discrepancies between bank statements and the cash book, liaising with the Treasury team to rectify issues.
- Support in preparation of monthly Bank to Book (B2B) reports for all UNOPS bank accounts, following standard operating procedures, and flag the outstanding items or issues during reconciliation.
- Support in controlling the reconciliation rules in Treasury Management System (TMS) and maintaining the auto-matching rate to be at a high level
- Assist within proper control of the supporting documents for bank and balance sheet reconciliation and financial reports.
- Assist with the reconciliation of UNDP Service Clearance Account (SCA) on a monthly, quarterly and half-year basis including journal preparation for the adjusting entries related to service fee and FX gain and loss within the proper period.
- Support in identifying the SCA open items, investigating the improper reported transactions from UNDP, and following up for the pending transactions and correction requested.
- Assist with Corporate Prepaid cards and MasterCard monthly reconciliation including replenishment and preparation for the Bank to book reports for submission to HQ.
- Monitor the Corporate Prepaid cards and MasterCard transactions and, in case of any suspicious payments, promptly escalate to the supervisor.
- Maintain the proper digital filing system for financial records and documents and help improve controls and systems to help capture financial information.
- Assist with audit’s request by providing information for reports related to Bank Reconciliation and support with ticket inquiries/ requests
- Assist GSSC teams by performing ad-hoc administrative duties, as needed, to support the office operations.
3 Administrative and Operational Support
- Maintain organized electronic and physical filing systems for financial documentation in accordance with audit and compliance requirements.
- Full compliance of financial processes and financial records with UNOPS rules, regulations, policies and strategies.
- Improvement the efficient reconciliation process through auto-matching by Kyriba system
- Facilitation the offices to the correct Internal Standard Operating Procedures in Finance for any particular issued unreconciled transactions
4 Knowledge Building and Continuous Improvement
- Participate in finance-related training and capacity-building initiatives.
- Contribute to knowledge networks and Communities of Practice (CoPs).
- Support documentation of procedures, lessons learned, and best practices.
- Contribute ideas for process improvements to enhance efficiency, accuracy, and service quality within financial operations.
Skills
Collaborative Planning, Forecasting, and Replenishment, Communication, Finance, Accounting, Finance Accounting, Financial Accounting Standards
Competencies
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organisational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.
Education Requirements
Required
- Secondary school (or equivalent) with 4 years of relevant experience OR
- A first-level university degree (e.g. Bachelor’s Degree) in Finance, Accounting or related fields with 0 years of relevant experience are required.
Desired
- Professional certification (e.g. CPA, ACCA, CA, CIMA) is desired.
Experience Requirements
Required
- Relevant experience of work in project financial management, budgeting, cash management and financial reporting, or related areas.
- Demonstrable proficiency in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems
Desired
- Experience of working in multicultural environments or UN system organizations in a developing country is desired.
- Experience in development or humanitarian contexts is desired.
- Experience with financial systems or ERP software is desired
Language Requirements
LanguageProficiency LevelRequirementEnglishFluentRequiredThaiFluentRequired
Additional Information
- UNOPS does not accept unsolicited resumes.
- UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.
- Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Applications received after the closing date will not be considered.
- Only shortlisted candidates will be contacted and invited to proceed to the next stage of the selection process, which may include various assessments.
- UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of a wide range of nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. We strive to sustain and strengthen this diversity, fostering an inclusive working environment where all personnel are treated with respect and have equal access to opportunities.
- UNOPS evaluates all applications based on the skills, qualifications and experience outlined in the vacancy announcement. We are committed to a fair and transparent selection process and welcome diverse perspectives, including those of women, indigenous and racialized communities, individuals of diverse gender identities and sexual orientations, and persons with disabilities.
- We are committed to enabling all candidates to perform at their best during the assessment process. If you are shortlisted and require support or reasonable accommodation to complete any assessment, please inform our human resources team upon receiving your invitation.
- UNOPS has zero tolerance for sexual exploitation and abuse (SEA), sexual harassment, and other forms of abusive conduct, including discrimination, abuse of authority, and harassment. To uphold these standards, background checks are conducted for all final candidates to help ensure that individuals with a history of such conduct are not hired. By applying for a position with UNOPS, candidates acknowledge and consent to these verification processes.
Terms and Conditions
- For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
- For retainer contracts, you must complete a few mandatory courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.
- For more details about the contract types, please click here.
- All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
- It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.
