ASSOCIATE TO PACIFIC REGIONAL DIRECTOR
Please note that the deadline is based on Korean Standard Time Zone (KST, UTC+9)
INTRODUCTION TO GGGI
The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page.
GGGI works with countries around the world, building their capacity and working collaboratively on green growth policies that can impact the lives of millions. The organization partners with countries, multilateral institutions, government bodies, and private sectors to help build economies that grow strongly and are more efficient and sustainable in the use of natural resources, less carbon intensive, and more resilient to climate change.
GGGI has a diverse portfolio of programs in developing countries around the world. These in-country programs, together with global products and services, focus on delivering results through an integrated approach of evidence-based green growth planning and implementation aligned to countries’ development priorities. The organization also focuses on knowledge development and management activities which build a strong theoretical and empirical basis for green growth, while providing concrete options and guidance for policymakers; as well as building the conditions for public and private green infrastructure investments.
GGGI commenced operations in the Pacific since 2014, and it now has programs and projects in five member countries including Papua New Guinea (PNG), Vanuatu, Fiji, Tonga and Kiribati and in three partner countries namely Samoa, Solomon Islands and Tuvalu. GGGI is also present in other Pacific Island Countries (PICs) in the Southern and Northern Pacific. The partnership between GGGI and PICs is built on supporting their transition towards low carbon, environmentally sustainable, climate resilient and socially inclusive economies. In 2026, GGGI has 40 active projects with its total staff expected to grow to 110 by end of 2026.
The Office of the Regional Director is based in Suva, Fiji, and is responsible for leading and coordinating the Pacific Regional Program and projects and managing its growing Pacific staff and regional office staff with the support of three Country Representatives and Pacific Regional Program Leads. The role includes setting the strategic direction for the Pacific Region in line with GGGI’s Refreshed Strategy 2030 and priorities and the ambition and priorities of member and partner governments, donors and development partners.
POSITION SUMMARY
The Associate to the Pacific Regional Director (PRD) will provide high-level executive, administrative and logistical support to the PRD. The role will ensure the efficient and effective operation of the PRD’s Office to lead, coordinate and manage the integrated processes and operations of the PRD Office and country-wide programs, projects and activities in the Pacific Region. This role is critical in ensuring alignment with the strategic objectives of GGGI and Pacific through effective communication, operational coordination, and capacity development.
The position oversees complex internal and external interactions, manages cross-divisional activities, and provides support in portfolio management, risk mitigation and results reporting. Acting as a key liaison between the PRD, Pacific Regional team and country teams, the position ensures seamless execution of Pacific Regional objectives and supports the development of institutional processes for improved efficiency and service delivery. The successful candidate will be proactive, highly organized, discreet and able to manage multiple priorities and tasks in a fast-paced, multicultural and challenging environment.
PURPOSE
The Associate to the PRD ensures the effective delivery of key responsibilities which include but are not limited to:
- Strategic Communication and Coordination:
- Portfolio Management and Capacity Development:
- Immigration, Travel, and Mission Coordination
- Regional Office Logistics and Maintenance
- Process Optimization and Innovation:
ENGAGEMENT
- Advise and Support DELIVERY
- Extract, compile, and organize background and briefing materials to support the Pacific Regional Director’s participation in internal and external meetings, missions, and regional activities.
- Assist in preparing talking points, agendas, and related documentation in coordination with relevant teams and partners.
- Provide guidance to administrative and support staff within the Pacific Region on standard procedures, templates, and formats for internal communication and documentation.
- Review and ensure consistency and quality in outgoing correspondence, presentations, and reports from the PRD’s office.
- Support information-sharing across country teams by facilitating regular communication and helping track action items and decisions.
- Maintain well-organized records of meetings, regional initiatives, and stakeholder engagements to support transparency and follow-up.
- Sustain Standards REQUIREMENTS QUALIFICATIONS FUNCTIONAL CORPORATE WORKING CONDITIONS The Associate to the Pacific Regional Director is a G6 national grade level in GGGI's salary scale. For G6 National grade, the base salary starts from USD 19,798. Determination of base salary is subject to candidate's experience, academic background and internal equity. GGGI provides 15% of base salary towards retirement plan/long-term savings, 27 days of annual leave, and private health insurance that covers dental and vision. GGGI is committed to providing a work environment that is sufficiently flexible to accommodate diverse life-cycle challenges and assist staff members to achieve a better balance between work and personal/family commitments, thus ensuring high performance, long-term productivity, and well-being of staff members. Child protection – GGGI is committed to child protection, irrespective of whether any specific area of work involves direct contact with children. GGGI’s Child Protection Policy is written in accordance with the Convention on the Rights of the Child. Child protection – GGGI is committed to child protection, irrespective of whether any specific area of work involves direct contact with children. GGGI’s Child Protection Policy is written in accordance with the Convention on the Rights of the Child.
- Organise and coordinate delivery of day-to-day administrative and operational support to the Pacific Regional Director in close consultation with team members and country staff.
- Assist in scheduling and logistics for regional meetings, workshops, and missions, ensuring timely preparation of materials and follow-up on action items.
- Monitor and track deadlines related to portfolio reporting, travel plans, and key deliverables to support smooth operations across the region.
- Review and support standard office procedures and processes within the PRD’s office and suggest practical improvements to better align with GGGI’s operational systems.
- Maintain accurate records related to leave, travel, expense reports, and documentation flow to ensure compliance with GGGI’s policies.
- Help ensure data quality and consistency in GGGI’s online platforms by performing basic checks and coordinating with country teams for updates and corrections.
- Manage all liaison with the Fiji Immigration Department and relevant authorities in Pacific member and partner countries to facilitate visa processing, work permits, and entry documentation for international staff, visiting missions, and official delegations, ensuring full compliance with host country requirements and GGGI’s duty-of-care obligations.
- Oversee day-to-day logistics and maintenance of the Pacific Regional Office, including coordination with landlords, service providers, and vendors; monitoring of maintenance schedules; procurement of office supplies; and ensuring the office environment remains functional, safe, and conducive to effective operations.
- Bachelor’s degree in public administration, Business Management, International Relations, or a related field. A master’s degree is desirable.
- Minimum of 3 years of progressively responsible administrative and operational experience, ideally in international organisations or development cooperation.
- Proven experience supporting senior executives in fast-paced, multicultural settings.
- Demonstrated experience liaising with government immigration authorities, managing visa and work permit processes for international staff, and coordinating multi-country travel logistics.
- Experience in office and facilities management, including oversight of maintenance, vendor coordination, and compliance with health and safety standards.
- Fluency in English (oral and written) is required; knowledge of Pacific languages is an advantage.
- Strong portfolio and project management skills with demonstrated experience in results-based planning and reporting.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), and experience with ERP systems and data dashboards.
- Excellent written and verbal communication skills, including preparation of strategic documents, presentations, and briefing notes.
- Ability to manage multiple priorities under tight deadlines with attention to detail and accuracy.
- Demonstrated ability to build capacity in teams and lead cross-functional initiatives.
- Proven experience liaising with government immigration authorities, including processing and tracking visa and work permit applications for international staff, and managing travel documentation requirements for missions and official travel across the Pacific region and beyond.
- Demonstrated experience in office and facilities management, including oversight of regional office logistics, maintenance schedules, vendor coordination, and ensuring the office environment meets operational, safety, and organisational standards.
- Upholds and models GGGI’s core values of integrity, professionalism, and respect for diversity.
- Exercises sound judgment, initiative, and discretion in handling sensitive and confidential matters.
- Acts as a team player, contributing to an inclusive and respectful work culture.
- Champions GGGI’s commitment to sustainability, gender equality, and equitable development.
- Demonstrates a proactive attitude toward innovation and continuous improvement in operations.
