Org. Setting and Reporting
UNRWA is a United Nations agency established by the General Assembly in 1949 and is mandated to provide assistance and protection to a population of some 5.8 million registered Palestine refugees. Its mission is to help Palestine refugees in Jordan, Lebanon, Syria, West Bank and the Gaza Strip to achieve their full potential in human development, pending a just solution to their plight. UNRWA's services encompass education, health care, relief and social services, camp infrastructure and improvement, microfinance, and emergency assistance. UNRWA is the largest UN operation in the Middle East with more than 30,000 staff. UNRWA is funded almost entirely by voluntary contributions. If you are looking for a rewarding opportunity to make a tangible difference for one of the most vulnerable communities in the world, UNRWA would like to hear from you. The Human Resources Services (HRS) Division in the Field Offices is responsible for providing services related to payroll, entitlements and movements and records. The post may be assigned varying portfolios to meet operational needs and continuity of business such as assisting her/his supervisor in managing some or the full range of services under payroll, entitlements and/or movements and records for designated portfolio of geographical areas and/or programmes and support departments and/or personnel categories. - Supervisor: The incumbent directly reports to the assigned Human Resources Officer (Services), A15. - Supervisees: The incumbent of this post may supervise a small number of general services staff and/or other personnel as assigned.
Responsibilities
The incumbent is responsible for all or some of the following responsibilities as assigned: 1- Assists in the management of the assigned activities in respect to staff and other personnel in the Field ensuring compliance with the Area Staff Regulations and Rules, Personnel Directives and other instructions on matters related to payroll, movements and records and/or entitlements; provides guidance and technical training to the staff assigned and allocates work, as appropriate. 2- Prepares and/or checks and signs, as authorized, Personnel Action Forms, other forms and documents and correspondences related to the assigned portfolio including, but not limited to, the appointment records of new staff, including, temporary assistants, and other temporary staff such as casual laborers, Limited Duration Contracts and Individual Service Providers (ISPs), all types of leaves, dependency and other allowances, staff assignments, retirements and separations, etc. 3- Prepares and/or reviews all transactions related to the assigned portfolio on HRM System including the payroll elements, as applicable, and assures they are processed correctly. 4- Prepares and/or coordinates the preparation and maintenance of records, and requests for post actions. 5- Prepares summaries of various types of different personnel cases for his/her supervisor; prepares or supervises the preparation of statistical and other reports related to the assigned functions. 6- Is responsible for the proper filing and maintenance of personnel records and files; assists in responding to queries from staff members and departments/programmes on matters related to the assigned portfolio. 7- Performs other duties as may be assigned by the supervisor.
Competencies
UN Core Values of Integrity, Professionalism and Respect for Diversity, and Core Competencies of Communication, Working with People and Drive for Results apply by default. - Functional: 1- Planning and Organizing 2- Relating and Networking 3- Applying Technical Expertise 4- Following Instructions and Procedure 5- Coping with Pressure and Setbacks
Education
A university degree from an accredited educational institution in human resource management, business or public administration. Desirable Qualifications: (A) Experience or training in the use of electronic archiving and retrieval systems; (B) Knowledge of UNRWA’s Staff Rules and Regulations; (C) Familiarity with HRM systems.
Job - Specific Qualification
Not available.
Work Experience
Indicate your current involvement in any outside activities, as it is required. Including but not limited to employment, independent contractor/freelance consultant, board member (corporate, academic, etc), expert group, lobby, public speaking/writing (article, book, blog, social media etc), teaching, conferences, training, press statement, voluntary work, political activity, fundraising/donation for non-UNRWA entity, running for public office, role in political party or orgs, owning business, work for gov./NGO/private company/charity, UNRWA partner/vendor, full/part-time, paid or not. A “yes” answer doesn’t necessarily lead to exclusion from future work at UNRWA, yet misrepresentation in providing accurate/complete info can lead to disqualification/termination of appointment, if hired. - Three years of relevant experience in human resource management in an international, governmental or commercial organization, including one year at a supervisory level in a human resource related-related function is required - Excellent knowledge of the MS Office applications, Internet and office technology equipment is required
Languages
English and French are the working languages of the United Nations Secretariat. For this job opening, English and Arabic are required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).
Required Languages LanguageReadingWritingListeningSpeakingEnglishUN Level IIUN Level IIUN Level IIUN Level IIArabicUN Level IUN Level IUN Level IUN Level I Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special Notice - Contract Type: Daily Paid Assignment for up to six months, with the possibility of further extension, subject to the availability of funds, satisfactory performance, and continuing need. - Grade and Salary: Grade 13 Daily Rate 34.28 $ The salary may be subject to a reduced work schedule. Additional benefits: - 1 day Annual Leave and 1 day of sick leave for each completed month of service. - This vacancy notice is open to internal and external candidates. Only candidates residing in Syria and within commuting distance of the duty station with authorization to work in the duty station at the time of application are eligible to apply. - The Agency will not assume responsibility or accountability to support or facilitate the issuance of work permit in Syria, and without a valid work permit, the appointment may be rescinded. Preference will be given to registered Palestine refugees and candidates of the underrepresented gender to assist the Agency to meet its commitment to gender parity. - UNRWA welcomes applications from qualified candidates with disabilities. - A roster may be created from the selection exercise, and successful candidates may become eligible for appointment to the same post or a similar post in the future should suitable vacancies become available. - Only applications that have been fully completed in UNRWA's online e-recruitment system inspira will be considered and no late applications will be accepted. The PHP should be completed with full relevant work experience under the experience tabs as per the requirements in the Job Opening. All acquired university degrees must also be stated, if applicable. - Providing incorrect or misleading information on an application will result in the immediate disqualification of a candidate. - UNRWA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNRWA, including sexual exploitation and abuse (SEA), sexual harassment, racism/racial discrimination and other forms of conduct, including but not limited to discrimination, abuse of authority and harassment. To uphold these standards, background checks are conducted for all recommended candidates and those placed on a roster to help ensure that individuals with a history of such conduct are not hired. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s), employment history, ClearCheck and INTERPOL, as well as certification of non-conviction, where available. Selected candidates may be required to provide additional information to conduct a background check. By applying for a position with UNRWA, candidates acknowledge and consent to these verification processes. - The Agency disqualifies applicants whose name appears on the UN Sanctions List or a UN database of staff separated for reason of misconduct or of staff who separated whilst misconduct processes were pending. - UNRWA shares investigation and misconduct information with other UN Agencies, and past and prospective employers, about staff members who have been separated for misconduct, or who have separated whilst an investigation and/or disciplinary process for misconduct is underway; and such persons may be prohibited from employment with the United Nations. - Please find below the link to a video that guides applicants on how to apply to Job Openings: https://drive.google.com/file/d/1MH-IYA6Y8kxA1fgao5qyTV8VwNajgx4u/view?usp=sharing - Advertisements published only in English will only accept applications in English, and Arabic submissions will not be considered. - The Agency will immediately disqualify applicants who are ineligible for any reason in accordance with the Agency regulatory framework. - UNRWA is funded almost entirely by voluntary contributions from UN member states, regional bodies, business foundations and individual contributions. The mission of UNRWA is to help Palestine refugees achieve their full potential in human development under the difficult circumstances in which they live. - For more details on UNRWA, please visit: https://www.unrwa.org/United Nations Considerations United Nations Considerations Staff members are subject to the authority of the Commissioner-General of UNRWA and to assignment by him or her. UNRWA is committed to achieving gender parity at all levels of staffing under the current UN-wide gender agenda and strongly encourages applications from qualified applicants from under-represented groups. At UNRWA, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. UNRWA is committed to creating a diverse and inclusive environment of mutual respect. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. UNRWA Considerations UNRWA staff are expected to uphold the highest standards of efficiency, competence, neutrality, impartiality and integrity. This includes respect for and commitment to human rights, diversity and non-violent means of dealing with all kinds of conflict. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. Candidates will not be considered for employment with UNRWA if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. The Agency may disqualify applicants who have separated for reason of misconduct, who left a UN Agency while misconduct processes were pending, or who appear on the UN Sanctions List. UNRWA is a non-smoking work environment. Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No Fee THE UNITED NATIONS RELIEF AND WORKS AGENCY FOR PALESTINE REFUGEES IN THE NEAR EAST (UNRWA) DOES NOT CHARGE A FEE OR REQUEST MONEY FROM CANDIDATES AT ANY STAGE OF THE RECRUITMENT AND ONBOARDING PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING, ONBOARDING). UNRWA DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
