Associate Ethics Officer(P1)

This selection exercise may be used to generate a roster of pre-approved candidates to address future staffing needs for similar functions in any of the Departments and Offices of the Organization.
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant's location.

Organizational Setting

The Director General's Office (DGO) provides leadership and coordination for all IAEA activities at the executive level for meeting Member States' needs, and achieving a one-house approach and a results-based management.

Main Purpose

The Associate Ethics Officer will assist the Chief of Ethics with activities of the Ethics function. This will include developing awareness raising materials, conducting research, preparing drafts related to enhancements to the IAEA ethics framework and supporting with reporting activities. S/he will also provide case management support to the Chief of Ethics, ensuring that the electronic and physical files are maintained. Additionally the Associate Ethics Officer serves as an initial contact point for staff wishing to engage with the Ethics function, whilst maintaining strict confidentiality in communications with complainants.

Role

The Associate Ethics Officer is a: (i) a team member, able to log, track and file incoming matters, maintain physical and electronic records; (ii) an analyst, assisting in compiling data from Ethics records and producing related statistics for reporting purposes; and (iii) a researcher supporting the Chief of Ethics in developing outreach materials.

Functions / Key Results Expected

- Document Management: maintain, organize and categorize both physical and electronic documents, emails, records and databases.
- Manage case intake, including maintaining the case matters log, creating file folders for cases maintaining electronic repository of documents and reports and following-up proactively with Ethics staff as needed.
- Design and generate a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews.
- Collaborate with other areas within the organization to continually improve the current case management system.
- Assist staff of the Ethics function in the implementation of the annual Declaration of Interest process as required.
- Support the clearance process of the annual report, and coordinate with editting and translation services etc. on the finalization and publication of mandated reports in multiple languages.
- Maintain strict confidentiality in communications with complainants and assists in the management of relevant files and information.
- Assist with internal Ethics processes and functions by ensuring the timely delivery of set activities and services.
- Assist the Chief of Ethics with research and drafting on issues relating to the Standards of Conduct for the International Civil Service, including case law research/analysis.
- Research UN system policies and practices relevant to the work of the Ethics function, to help identify trends and best practices.
- Assist with the management and enhancement of the Ethics intranet site, including the development of digital outreach materials on a range of topics, and updates to the Chatbot.
- Support in the development and delivery of innovative awareness-raising and training materials and initiatives.
- Act as an initial contact point for staff wishing to engage with the Ethics function, including scheduling meetings for the Chief of Ethics as required.
- Support the staff of the Ethics function in compiling data for reporting purposes.

Competencies and Expertise

Core Competencies(Competency Framework)

NameDefinition CommunicationCommunicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. Achieving ResultsTakes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. TeamworkActively contributes to achieving team results. Supports team decisions. Planning and OrganizingPlans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.

Functional Competencies

NameDefinition Analytical thinkingGathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions. Judgement/decision makingConsults with supervisor/manager and makes decisions in full compliance with the Agency’s regulations and rules. Technical/scientific credibilityAcquires and applies new skills to remain up to date in his/her area of expertise. Reliably applies knowledge of basic technical/scientific methods and concepts.

Qualifications, Experience and Language skills

• Bachelor's Degree - University degree in ethics, law, employee relations, compliance or related field with good academic record.
• Proficiency in MS Office and the ability to use databases and emerging technology tools.
• Relevant experience in providing administrative support, data management and case file management is required.
• Other - Excellent IT skills
• Fluency in English, especially excellence in professional writing in English, is required. The knowledge of other official UN language(s) is desirable.
• Experience with the UN or in a multinational context is desirable.
• Experience of conducting research and analysis of issues and data in an international organization is desirable.
• Experience in developing digital communications, training and awareness raising is desirable.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $43834 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 23758*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; Other benefits include 6 weeks' annual leave, home leave travel, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/professional-staff/conditions

General Information

• The IAEA's paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
• Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person's race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
• The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
• Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
• The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.

Evaluation process

• The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
• Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.

Appointment information

• Appointment is subject to a satisfactory medical report.
• Staff members may be assigned to any location.
• Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
• The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.