Assistant, Finance

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian ‎network, with 191 member National Red Cross and Red Crescent Societies. IFRC uses the Triple R – response, resilience ‎and respect – to deliver on Strategy 2030. IFRC responds to disasters and crises, ensuring timely, coordinated and locally ‎led humanitarian action. IFRC supports its members in building community resilience in the areas of climate and ‎environment, health and wellbeing, and migration and displacement. IFRC promotes respect for our fundamental ‎principles of humanity, impartiality, neutrality, independence, voluntary service, unity, and universality, including in our ‎work on values, power and inclusion. The IFRC focuses throughout on our core mandate – our raison d’être – of ‎strategic and operational coordination, humanitarian diplomacy, National Society development, and accountability. ‎

IFRC is led by its Secretary General and has its Headquarters in Geneva and five regional offices in Africa (Nairobi); the ‎Americas (Panama); Asia Pacific (Kuala Lumpur); Europe (Budapest); and MENA (Beirut) as well as representation offices, ‎service centres and delegations across the globe.‎

The IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and ‎Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, ‎abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also ‎adheres to strict child safeguarding principles. ‎

IFRC and DRC have launched a major Emergency Appeal for Ukraine and Impacted Countries that is coordinated on ‎European regional level – with numerous country level operations ongoing. ICRC, IFRC, DRC and numerous Partner ‎National Societies are integrating their capacities to provide coordinated crisis response in Ukraine and impacted ‎countries. The operational structure will be fully integrated into existing structures at Country / Country Cluster and ‎Regional Office level to ensure full synergies with the overall regional work.‎

This position is based in the country delegation office of the Danish Red Cross Ukraine – Kyiv. The Finance Assistant ‎directly reports to the Finance Manager based in Kyiv and will work closely with other program and support colleagues ‎in the delegation.

Job Purpose

Under the supervision of Finance Manager, the Finance Assistant supports in managing all aspects of day-to-day operations of the finance department in the country. He/she will assist in the implementation of Finance policies, procedures and systems and Ensure compliance with DRC procedures and guidelines.

Job Duties and Responsibilities

Job duties and responsibilities

• Prepare and process day to day financial transactions and implement internal control procedures in keeping with DRC policies and procedures.
• Ensure proper documentation and filing of all financial documents.
• Assist with making payments to suppliers, contractors and program staff based on approved documents.
• Be responsible for documentation, preparation of cash disbursement voucher for all cash transactions
• Ensure all transactions follow DRC accounting policy, Donor restrictions and generally accepted accounting principles.
• Maintain confidentiality of all financial and other job-related information.
• Assist in the collection of financial needs for the office each week
• Submits payments for bank for processing.
• Review budget with the aim of gaining a clear understanding of budget guidelines and instructions.
• Assist in project and country budget preparation and revision
• Review funding allocations to enable proper guidance to programs and proper coding.
• Support Finance Manager in checking URCS financial reports and vouchers
• Produce monthly and quarterly reports to be reviewed by your supervisor

Job Duties and Responsibilities (continued)

Duties applicable to all staff

• ‎Actively work towards the achievement of the Federation Secretariat’s goals
• Abide by and work in accordance with the Red Cross and Red Crescent principles
• Perform any other work-related duties and responsibilities that may be assigned by the line manager

Education

Required

• Diploma in Accounts or Bachelor’s degree in Accounting from recognized ‎College/Institutions.‎

Preferred

• Previous experience working for the Federation and/or National Society an asset

Experience

Required

• Experience in financial management and accounting ‎
• Computer literate with significant knowledge/experience in excel
• Strong verbal and written communication skills, including experience and proven ‎competence in writing narrative and financial reports ‎
• Excellent practical computer skills (including strong competence in Windows, word ‎processing, spreadsheets, internet/email, accounting software
• Experience in problem identification and solution. ‎

Preferred

• Experience in writing narrative and financial reports ‎

Knowledge, Skills and Languages

Required

• Strong written and verbal communication and inter-personal skills, including working ‎with other cultures and nationalities
• Self-supporting in computers (Windows, spreadsheets, word-processing, e-mail)‎
• Self-Motivated, proactive with good judgement and initiative ‎
• Excellent interpersonal and written communication skills ‎
• Ability to prioritize, meet deadlines and work under pressure ‎
• Sensitive to diversity
• Fluently spoken and written English & Ukrainian

Competencies, Values and Comments

Values: Respect for diversity; Integrity; Professionalism; Accountability

Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society ‎and customer relations; Creativity and innovation; Building trust