Assistant, Finance

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian network, with 191 member National Red Cross and Red Crescent Societies. IFRC uses the Triple R – response, resilience and respect – to deliver on Strategy 2030. IFRC responds to disasters and crises, ensuring timely, coordinated and locally led humanitarian action. IFRC supports its members in building community resilience in the areas of climate and environment, health and wellbeing, and migration and displacement. IFRC promotes respect for our fundamental principles of humanity, impartiality, neutrality, independence, voluntary service, unity, and universality, including in our work on values, power and inclusion. The IFRC focuses throughout on our core mandate – our raison d’être – of strategic and operational coordination, humanitarian diplomacy, National Society development, and accountability.

IFRC is led by its Secretary General and has its Headquarters in Geneva and five regional offices in Africa (Nairobi); the Americas (Panama); Asia Pacific (Kuala Lumpur); Europe (Budapest); and MENA (Beirut) as well as representation offices, service centres and delegations across the globe.

The IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles.

Job Purpose

Reporting to the Finance Manager, the Finance Assistant will:

• Ensure that the IFRC’s Maximum Financial Requirements are follow up.
• Assist and support the Finance Manager in the financial management of the Ukraine Delegation activities and operations.

Under the supervision of the Finance Manager, the incumbent is responsible for providing high level support to the Ukraine Delegation Office on financial management issues to ensure efficient and effective running of day-to-day operations. He/she will assist in the implementation of Finance policies, procedures and

systems and ensure compliance with IFRC procedures and guidelines.

Job Duties and Responsibilities

• Processing, registration and verification of suppliers’ invoices, supporting documents, and payments in coordination with Finance team members, cooperation with other units to address discrepancies;
• Monitoring payment advances to suppliers and open/uninvoiced purchase orders status;
• Support with IFRC & URCS audit processes;
• Support with projects’ expenses verification processes;
• PNS’s per diem processing, registration and verification of supporting documentation;
• Conducting meetings with PNS staff on per diem request procedure;
• Registration of project invoice proposals for PNSs;
• Support with creating internal IFRC procedures policies;
• Performing VAT & nominal account reconciliation;
• Communication with Europe Regional Office in Budapest regarding registering new bank accounts for vendors;
• Creating credit notes for correction of transactions in ERP;
• Entering journals of transactions in the General Ledger in ERP system;
• Support with the month-end closure of the financial books in close collaboration with senior finance management, finalize timely submission of the monthly finance documents to the Regional Finance Unit in the required electronic filing format (IFRC Shared Folder);
• Maintain an online register of transactions and other documents submitted to Finance Department for processing;
• Management of Finance Folders and documents;
• Support with Assets and Inventory Management;
• Provide technical assistance across finance operations;
• Performing other duties assigned by Finance Manager.

Job Duties and Responsibilities (continued)

Duties applicable to all staff

• Actively work towards the achievement of the Federation Secretariat’s goals ‎
• Abide by and work in accordance with the Red Cross and Red Crescent principles
• Perform any other work-related duties and responsibilities that may be assigned by the line manager

Education

Required

• University degree in Finance/ Accounting / Banking, and related fields.‎
• Relevant qualification in Accounting, Finance, Banking, Economics or Business ‎Administration.‎
• Knowledge of Excel, Accounting software and Finance Administration experience

Experience

Required

• Minimum of 3 years’ experience in financial management/financial ‎support/administrative support functions ‎
• Knowledge of Finance and Accounting processes
• Computer literacy with significant knowledge/experience in MS Excel
• Experience in writing narrative and financial reports, strong numerical skills‎

Preferred

• Experience in ERP functional platforms
• Work experience with an International Organization, international non-governmental ‎organization, NGO and/or government development agency

Knowledge, Skills and Languages

Required

• Practical knowledge of computers (Windows, spreadsheets, word processing, e-mail)‎
• Self-Motivated, proactive with good judgement and initiative Excellent interpersonal and written communication skills
• Able to work in a team flexible and adaptable to changing working conditions
• High degree of integrity, discretion, and personal conduct
• Ability to prioritize, meet deadlines and work under pressure
• Good writing and speaking skills in English & Ukrainian

Preferred

• Strong written and verbal communication and inter-personal skills, including working ‎with other cultures and nationalities

Competencies, Values and Comments

Values: Respect for diversity; Integrity; Professionalism; Accountability

Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society ‎and customer relations; Creativity and innovation; Building trust