Assets and Procurement Coordinator

Program Background

Pacific Australia Skills is a significant Australian investment which stands to make a major contribution to supporting social and economic growth in the region through strengthening the skills and training sector across the Pacific and Timor-Leste. Pacific Australia Skills builds on the achievements of 17 years of Australian Government support for skills and training in the Pacific.

About DT Global Asia Pacific

At DT Global Asia Pacific, we aim to positively impact people’s lives through delivery excellence. As a leading implementing partner across Asia and the Pacific, we co-create locally led solutions in partnership with governments, communities, and stakeholders. We bring together talented teams and deep regional expertise to deliver initiatives that promote inclusive economic growth, essential services, and resilient, secure communities. With over 1,500 staff, experts in 22+ countries and more than 60 years of development experience, we tackle complex community, national and transnational challenges — from governance and justice systems to climate resilience, infrastructure and social equity — with innovative thinking and a commitment to long-term impact.

For more information, please see www.dt-global.com

The Role

The Regional Assets & Procurement Coordinator provides operational support for procurement, assets, fleet, logistics and contract administration across the region. The role is responsible for coordinating day-to-day procurement and asset management activities, maintaining accurate records, preparing documentation, and ensuring transactions are processed in accordance with organizational policies and procedures.

The coordinator supports implementation and administration activities, while procurement governance, approvals, compliance oversight, risk management, supplier management and strategic decision-making remain the responsibility of the Regional Procurement & Assets Manager.

Roles and Responsibilities

Procurement Coordination

• Ensure all procurement activities comply with DFAT and program-specific policies, procedures, and thresholds.
• Coordinate procurement processes including preparation of RFQs, tender documentation, evaluation administration and contract documentation for review and approval by the Regional Procurement and Asset Manager.
• Maintain an updated procurement tracker and prepare procurement status reports for review by the Regional Procurement and Asset Manager.
• Support the administration and implementation of preferred supplier arrangements established by the Regional Procurement and Asset Manager.

Asset and Fleet Management

• Assist the country operations managers with maintaining asset registers, including asset tagging, condition assessments, and inventory reconciliation.
• Coordinate asset movements, transfers, disposals and handovers in line with approved procedures and maintain supporting documentation. Support vehicle procurement activities, maintain vehicle records (insurance, maintenance and registration), monitor utilization and support fleet compliance requirements.
• Support periodic physical verification, spot checks and asset audits across country offices.

Logistics and Administration

• Support logistical arrangements for the procurement and distribution of goods and services across the Pacific region.
• Liaise with freight providers, customs agents, and vendors to ensure timely delivery and clearance of goods and ensure that documentation is provided.
• Assist with contract administration and filing, including service agreements and leases.
• Comply with finance procurement and associated administration procedures and assist with procedural reviews as needed.

Other responsibilities

• Comply with Pacific Australia Skills Code of Conduct, report OHS incidents and arrange first aid treatment when necessary.
• Contribute to developing harmonious working relationships with DFAT, colleagues and key stakeholders, and assist to build the profile and reputation of Pacific Australia Skills as a high performing support program.
• As a member of the Pacific Australia Skills team, contribute to integration of GEDSI, First Nation perspectives, environmental considerations and other cross-cutting issues; fostering of a collaborative team; and measurement of results and production of reports.
• Other tasks and duties as required to ensure the smooth and effective delivery of Pacific Australia Skills.

Selection Criteria

Essential Experience and Knowledge

• Tertiary qualifications in a relevant field
• At least 5 years’ experience working in an asset management and/or procurement role
• Demonstrated experience maintaining accurate registers, records, and documentation.
• Strong knowledge of procurement best practices, including sourcing, evaluation, and compliance frameworks.
• Understanding of the Commonwealth Procurement Rules
• Proficient in Microsoft Excel and relevant procurement/asset management systems.
• Understanding of and commitment to Gender Equality, Disability and Social Inclusion (GEDSI), Child Protection, Prevention of Sexual Exploitation, Abuse and Harassment (PSEAH), prevention of human trafficking, environmental protection, anti-corruption and other DFAT safeguarding policies.
• DT Global strongly encourages applications from individuals with diverse backgrounds including first nations, diverse SOGIESC and people with disabilities.
• This position is only open to those with working rights in Fiji.

Click on the link or copy paste it to access the full Terms of Reference for this position: https://tinyurl.com/3k3bk5dd

HOW TO APPLY
Click the 'Apply Now' button.

Please submit
1) Your CV
2) A cover letter addressing the selection criteria

APPLICATIONS CLOSE 11:59pm Fiji time, Tuesday 03 November 2026.
Should this role be of interest, we encourage you to apply as soon as possible. All applications will be reviewed on a 'rolling basis'. Kindly note only shortlisted applicants will be contacted.

People with lived experience of the regions in which DT Global operates are strongly encouraged to apply. DT Global welcomes applications from individuals with diverse backgrounds including First Nations peoples, diverse Sexual Orientation, Gender Identity and Expression, and Sex Characteristics (SOGIESC), and people with disabilities.

We take a zero-tolerance approach to sexual exploitation, abuse and harm of adults and children; fraud, corruption and bribery; modern slavery; and any form of exploitation across our operations, partnerships, and supply chains. We uphold the highest standards of integrity and expect the same of those we work with.

Engagement with DT Global is subject to formal background screening, criminal record checks, employment verification, and periodic compliance checks. All DT Global staff receive safety, compliance, safeguarding and integrity training, and we expect our personnel and partners to always act in alignment with our company values.