Administrative Assistant, G.5 (6 months maternity coverage), Local recruitment

Background

The Climate Risk and Early Warning Systems (CREWS) Initiative is a specialized financing mechanism supporting Least Developed Countries (LDCs) and Small Island Developing States (SIDS).

The CREWS Secretariat, hosted by the WMO, is established to support the work of the Steering Committee and is accountable to the Steering Committee for the performance of its functions. It is composed of a small team of professional and administrative staff led by a Director.

The position of Administrative Assistant will be part of the CREWS Secretariat and reporting directly to the Director of CREWS and will support the administrative functions of the team.

Duties and Responsibilities

• Provide administrative and secretarial support to ensure the efficient day-to-day functioning of the CREWS Secretariat, including assisting in the monitoring of budgetary expenditures and maintaining related records.

• Assist in the preparation, logistics, and follow-up of CREWS meetings, events, and missions, including drafting routine documentation and coordinating with relevant stakeholders.

• Receive, register, screen, route, and track incoming and outgoing correspondence; follow up on deadlines and compile inputs for the Director’s approval in accordance with established procedures.

• Maintain organized filing systems (electronic and physical), mailing lists, and relevant databases, ensuring that information is accurate and regularly updated.

• Draft, edit, proofread and finalize correspondence and documents, ensuring consistency with standard formats, templates, and editorial guidelines within the time limit prescribed for the tasks;

• Produce correspondence, documents, presentations, spread-sheets, meeting forms, travel authorizations, reports, etc., in line with established standards and timelines.

• Update and maintain the CREWS web pages and databases with accurate and timely information.

• Perform other related administrative and secretarial duties as assigned.

Required Skills and Experience

Education:

High School diploma or equivalent.

Experience:

A minimum of five years of experience in administrative services, finance, accounting, audit, human resources or related area. Knowledge of UN administrative rules and regulations is desirable.

Other Requirements:

• This position is subject to local recruitment pursuant to Appendix B.2 of WMO Staff Regulations and Rules.

• It is open to Swiss citizens, citizens of the European Union (EU) member states or holders of residence and a valid permit to reside and work in Geneva, without restrictions, is required prior to applying.

• Applicants must also reside within commuting distance of the WMO headquarters in Geneva, Switzerland.

Languages:

Excellent knowledge of English (both oral and written). Knowledge of other official languages of the Organization would be an advantage.

(Note: The official languages of the Organization are Arabic, Chinese, English, French, Russian and Spanish.)

Competencies

The Administrative Assistant must demonstrate individual-level proficiency in the following competencies:

• Communication & Influence

• Collaboration & Team Dynamics

• Inclusive Mindset & Cultural Awareness

• Decision Making & Problem Solving

• Integrity & Accountability

• Innovation & Digital Agility

• Stakeholder Understanding & Engagement

Salary and Allowances

The position is funded from the staff common cost.

Annual net base salary on initial appointment and after deduction for staff assessment is: CHF 79,603

Additional Information:

WMO is committed to achieving diversity and a balanced workforce. Applications are welcome from qualified women and men, including those with disabilities. The statutory retirement age is 65. Pursuant to WMO Standing Instructions, the minimum age to be eligible for consideration for vacant positions is 18, and the maximum age must enable the candidate to serve for at least the term of the contract before reaching mandatory age of separation.

Probation

Possibility of renewal subject to the availability of funds and pending satisfactory performance after an initial probationary period of one year which can be extended up to a maximum of two years.

Applications:

Applications should be made online through the WMO e-recruitment system.

Do not send your application via multiple routes. WMO no longer accepts applications via post or email. Only applicants for whom WMO has a further interest will be contacted. Shortlisted candidates may be required to sit a written test and/or an interview.

Sexual harassment, exploitation, and abuse of authority

WMO does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.

Scam alert

WMO does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). WMO will not ask for applicants’ bank account information.