Administrative Assistant (Forensic) - Kyiv - 887642

WHAT WE DO

The International Committee of the Red Cross (ICRC) is an impartial, neutral, and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance. The ICRC is mandated to work in countries affected by armed conflict or other situations of violence. The ICRC is present in over 100 countries and has 18,000 staff worldwide. In 2014, the ICRC expanded its presence in Ukraine. Over 900 team members work across the county in various professional fields.

ABOUT THE JOB

The ICRC Protection (Forensic) Unit seeks a competent Administrative Assistant to join our team in Kyiv. She/He will mainly be responsible for ensuring efficient office operations, coordinating internal and external communication, managing documentation and information flow, organizing meetings and events, and providing administrative support to field activities and departmental processes.

Start date: as soon as possible

YOUR TASKS AND RESPONSIBILITIES

• Provide administrative and operational support to the Forensic Department and its activities.
• Manage incoming and outgoing correspondence, mail, phone calls, and visitors.
• Maintain accurate electronic and paper filing systems, including Teamspace and other information management tools.
• Coordinate communication and information flow within the department and with internal and external stakeholders.
• Organize meetings, workshops, trainings, and field-related events, including logistics, travel, accommodation, and participant coordination.
• Support administrative and financial processes, including invoices, working advances, service requests, and budget-related follow-up.
• Coordinate office operations, including office supplies, contact databases, and liaison with support departments (Logistics, ICT, HR, Administration, Welcome, etc.).
• Provide administrative support for field activities, staff onboarding, and preparation of briefing materials.
• Assist with reporting, data collection, document preparation, and unofficial translations as required.

WHAT WE OFFER YOU

• A great team to work with and an organization where you have an impact
• Employment contract according to Ukrainian labor law with flexible working arrangements
• Competitive salary between UAH 42,000 and 62,000 (gross) before taxation
• Medical insurance for you and your depending family members
• Comprehensive onboarding and learning opportunities
• 20 days of annual paid leave
• Convenient office location in the city center

The ICRC is an equal-opportunity employer that prioritizes staff safety and security. We are committed to diversity and inclusion within our workforce and encourage qualified female and male candidates of all backgrounds, including candidates with disabilities, to apply for the position. We also value our employees' professional growth and offer a supportive and inclusive work environment. For more information, visit the website http://www.icrc.org/.

ABOUT YOU

To be successful as Administrative Assistant in the Protection (Forensic) Unit, you should possess the following qualifications and experiences and have the following characteristics:

• Ukrainian citizenship or permanent residence permit in Ukraine
• High school diploma or equivalent education/training
• Minimum of two years of proven experience in secretarial, administrative, or office support roles
• Professional fluency in English, Ukrainian, and Russian (written and spoken)
• Proficiency in computer applications, including word processing, spreadsheets, and email management
• Self-motivated with a strong commitment to teamwork and humanitarian principles
• Flexible, enthusiastic, and willing to learn
• Ability to work independently, as well as effectively under supervision
• Ability to organize and prioritize multiple tasks
• Ability to work within a diverse team and establish and maintain good working relations in a multi-ethnic, multi-cultural, and multi-disciplinary environment

Interested? Yes? THEN APPLY!

To apply, please complete and submit the compulsory ICRC application form. Kindly note that your application will only be considered if it is submitted through the HRspace recruitment module.

To apply on the platform, please locate the "Apply now" button in the top right-hand corner of the vacancy announcement and complete the application form.

Your candidacy will be considered only once you have completed the ICRC application form

Application deadline: 24.08.2026

Only candidates meeting the abovementioned criteria will be contacted to move forward in the recruitment process.

The ICRC reserves the right to re-issue the vacancy, cancel the recruitment process, offer a position at a lower grade, with an adjusted job description or different duration, or to recruit a candidate who matches the required profile before the deadline