Administrative Assistant - Driver

Job Summary:

The incumbent of this position is responsible for providing driving service to officers of FHI 360 CO to assist them fulfil or accomplish their activities and programs and perform other administrative duties assigned by the Officers.

ESSENTIAL JOB FUNCTIONS: DUTIES AND RESPONSIBILITIES

• Drive staff to meetings, appointments, field visits and other designated places.
• Responsible for good maintenance, registration and safety of the program vehicle as well as keeping it clean and in good running condition at all times.
• Keeps record of the vehicle log book/calendar and report to the supervisor on a weekly basis
• Always abide by the traffic rule when driving
• Report any vehicle damage and/or traffic accidents immediately to supervisor, FAM and Country Director
• Collect staff request for purchasing of office stationery
• Run office errands such as, message delivery and pickups.
• Perform other relevant duties as assigned
• Keep track of registration and safety stickers of vehicle
• Keep track of maintenance of vehicle
• Maintain and track monthly fuel monitoring reports
• Assist Admin in workstation dismantling and assembling where and when required.
• Assist in photocopying, scanning, printing and typing if required.
• Open, sort and distribute incoming correspondence
• Responsible for cleaning all Areas (interior as exterior) of FHI Country office.
• Assist the office helpers in moving items, removing cobwebs and cleaning walls, as and when needed
• Assist admin officer clean/replace all light tubes and bulbs or any other fittings and furniture fixed in the office
• Any other tasks requested by the supervisor, FAM, Deputy Country Director, and Country Director

KNOWLEDGE, SKILLS AND ABILITIES:

• Good and safe driving skills
• Able to make good judgement and deal pleasantly with people
• Must have a sober habit, neat and tidy
• Good English communication skills
• Able to take initiative

MINIMUM RECRUITMENT STANDARDS:

• Have safe driving skills and experience
• Completed at least grade 12
• Have current class 6 driver’s license
• Have a recent police & Medical Clearance

LOCATION OF EMPLOYMENT:

Port Moresby, National Capital District.

The expected hiring salary range for this role is PGK 18,100 - 23,000 for annual basic salary. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, market pay, and budget.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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