About UN University (UNU)
The United Nations University (UNU) is a global think tank and postgraduate teaching organization within the United Nations System. UNU engages in policy-relevant research, capacity development, and knowledge dissemination in furtherance of the purposes and principles of the United Nations. The work of UNU contributes to solving pressing global problems that are the concern of the United Nations and its Member States.
For the past five decades, UNU has been a source of impartial research on sustainability, human security, and economic development. With hundreds of researchers working at institutes in 12 countries, UNU's expertise spans the full breadth of the 17 Sustainable Development Goals, generating policy-relevant knowledge to effect positive global change. UNU collaborates closely with other UN entities and leading research institutions across the globe. For more information, please visit http://unu.edu
About Office
The Office of the Rector supports the Rector in fulfilling his responsibilities as the chief academic and administrative officer of the United Nations University. The Office assists in the executive management and coordination of the UNU system, provides overall direction on governance and policy matters, supports the work of the UNU Council and its Executive Committee, and oversees the legal affairs of the University.
Responsibilities
Under the supervision of the Council & Administrative Officer, the incumbent will provide operational, financial, administrative, and human resources support to the Office of the Rector. Duties include, but are not limited to:
- Provide administrative support for finance, human resources, procurement, and general office operations.
- Prepare and process ERP transactions, including requisitions, receipt transactions, payment requests, and other financial and administrative transactions.
- Support budget setup and supplier management in the ERP system.
- Assist with asset management activities, including maintaining asset records and coordinating ICT asset handover and disposal processes.
- Run financial reports in the ERP system, prepare pivot tables in Excel, and produce other reports as required.
- Support procurement activities and maintain related documentation.
- Support the preparation of travel, logistics, and administrative documentation for meetings, Council sessions, and other official events.
- Update and maintain the UNU Council SharePoint site and other SharePoint repositories, ensuring proper archiving and document management.
- Draft, format, proofread, and archive administrative correspondence, reports, presentations, meeting documents, and other official records.
- Provide administrative support for HR-related activities, including supporting contract administration and the payment process.
- Perform any other duties as assigned by the Council & Administrative Officer.
Key performance indicators
- Timely and high-quality delivery of operational, financial, administrative, and HR support to the Office of the Rector.
- Well-organized and efficient coordination and execution of administrative, financial, procurement, and HR support functions.
Competencies
Values:
- Inclusion — take action to create an environment of dignity and respect for all, regardless of age, culture, disability, ethnicity, gender, gender identity, gender expression, geography, grade, language, nationality, racial identity, religion, sex, sex characteristics, sexual orientation, social origin or any other aspect of identity
- Integrity — act ethically, demonstrating the standards of conduct of the United Nations and taking prompt action in case of witnessing unprofessional or unethical behaviour, or any other breach of UN standards
- Humility — demonstrate self-awareness and willingness to learn from others
- Humanity — act according to the purposes of the United Nations: peace, dignity and equality on a healthy planet
Behaviours:
- Connect and collaborate — build positive relationships with others to advance the work of the United Nations and work coherently as One UN
- Analyse and plan — seek out and use data from a wide range of sources to understand problems, inform decision-making, propose evidence-based solutions and plan action
- Deliver results with positive impact — hold oneself and others accountable for delivering results and making a positive difference to the people and causes that the United Nations serves
- Learn and develop — pursue own learning and development and contribute to the learning and development of others
- Adapt and innovate — demonstrate flexibility, agility and the ability to think and act in novel ways
