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Skills include proficiency in MS Office and procurement procedures. Local-only eligibility based on 'National PSA' signal.
Last checked: 1 hour ago
Closing date: Saturday, 25 July 2026
Country: Cameroon
Duty station: Maroua, Cameroon
Contract type: National PSA- Regular
Grade: Not specified
Applicant eligibility: Local / national only
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Tiered Approach
In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby:
Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.
Background
UNDP Cameroon, in collaboration with the government, has implemented the first phase of the Regional Stabilisation Facility in the Far North Region. This multi-donor project aims to establish a common funding mechanism to achieve the necessary scale and flexibility for stabilization and transition to long-term development. The major objectives of the project are:
1. Immediate Stabilization: Stabilize areas freed from Boko Haram control, where communities remain vulnerable to infiltration and attacks.
2. Community Activities: Increase community activities along the corridor, in coordination with security forces and local authorities, to maintain the return process.
The armed conflict caused by Boko Haram's violent extremism has severely impacted economic activity and destroyed basic infrastructure in the Far North Region, which already faced high levels of poverty. This has further increased the vulnerability of the local populations.
Second Phase: Focuses on improving the social contract, emphasizing social cohesion across three main pillars:
1. Community security and justice systems.
2. Essential social services and infrastructure.
3. Short-term livelihood opportunities.
Third Phase: Retains the same targeted departments while incorporating new localities along the border corridor between Cameroon, Chad, and Nigeria. It prioritizes community participation, strategic partnerships, and synergy with United Nations system actors. Immediate interventions are needed to address the socio-economic situation and endemic unemployment among young people and women, aiming to consolidate the trend towards return, resilience, and irreversible stabilization.
To achieve the expected results, administrative and financial assistance is required to support the project and the country office. The Stabilization project team requires an Administrative & Finance Assistant, familiar with the region's context and challenges, working under the supervision of the Head of Stabilization (HOS) and collaborating with teams in Maroua, Yaoundé, and other projects.
Duties and Responsibilities
Under the general supervision of the Head of Stabilization Unit, the Administrative and Finance Assitant (AFA) works and collaborates closely with the project team at Maroua office, administrative, finance and procurement units, the operations, programs of the CO and assist the Head of Stabilization Unit on daily business tasks. The main functions of the candidate include the following:
1) Support implementation of administrative and financial management strategies.
• Ensures compliance of project business processes with UNDP Project Operational Policies and Procedures (POPP) and UNDP Standard Operating Procedures (SOP). When necessary, provide guidance to project staff on business processes, administrative and other requirements, and procedures.
• Provide support to the Administrative and Finance units and office management in preparing and reviewing CO business processes mapping and elaboration of the content of internal standard operating procedures.
• Assist the finance team in cost sharing and financing agreements in following up on contributions within the CO resource mobilization efforts.
2) Assist in functioning the optimal cost-recovery system.
• Initiate payment of invoices for projects and agencies related to cost recovery
• Provide inputs for preparation of cost-recovery and Direct Project Costs (DPC) bills
3) Provide administrative support to the project.
• Draft all correspondence related to administration.
• Prepare correspondence, reports, memos, circulars, faxes requested for signature, and other documents.
• Design and update a filing system for programme files.
• Manage the stock of supplies of the project and initiate service requests to be submitted to the UNDP office and proceed with local purchases and initiate payment requests in accordance with the rules and procedures
• Provides administrative and logistical support in organising seminars, workshops, and meetings to ensure successful project delivery that includes organizing/ coordinating project events and selecting appropriate venues, maintaining project records and files and supporting contracting activities.
• Initiate and/or arrange official mission travel requests, ensuring timely follow-up on medical and security clearance, claims, and approvals as necessary, and monitors selected travel-related payments, collaborating with relevant operation divisions and field staff, as needed.
• Participate in the preparation of the annual report on durable goods (inventory of goods and equipment), monthly fuel consumption report.
• Ensure the proper maintenance of the vehicle fleet, the proper management of fuel and other equipment and supervise the work of drivers.
4) Provide financial support to the project.
• Provide support in ensuring proper control of the supporting documents for payment invoices and proper document management, including systematic archiving and draft all correspondence related to finances.
• Assist in processing all types of invoices and payment requests and handling payment inquiries with the finance unit
• Drafts formal authorization letters for financial commitments, creates requisitions and receipts.
• Prepare and transmit financial reporting elements to the supervisor and help acquire any financial and accounting information required
• Provide information on the status of financial resources as required.
• Prepare information for project audits and supports the implementation of audit recommendations.
• Maintain a proper filing system and keep all accounting and financial documents up to date.
• Maintain follow-up by ensuring that invoices processed are matched and completed; travel requests and claims and other entitlements are duly arranged.
• Liaising with the finance unit B2B on reconciliation work and handling inquiries with administrative and finance teams
• Effectuate payments via petty cash in accordance with the rules and procedures that prevail.
5) Support knowledge building and knowledge sharing in the CO.
• Participate in training for the operations/projects staff on finance.
• Provide contributions to knowledge networks and communities of practice
• Performs other functions and duties as the supervisor may assign.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organisation
Institutional Arrangement
The Administrative and Finance Assitant will work under the general supervision of the Head Of Stabilization Unit (HoS) with the Office based in Maroua
Competencies
Core
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies
Thematic Area Name DefinitionEthics UN policy knowledge - ethics Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity
Administration & Operations Assets management Knowledge of policy & procedures
on PP&E; ability to preparefinancial statements on PP&E;maintain Asset ManagementModule in ATLAS, Asset Dashboard;develop supporting tools for assetscertification and furtherenhancements for AM module;design and run training programs,etc. on assetsmanagement andassets recording; run AP- AMinterface; perform AP-AMGLreconciliation; perform analyticalreview of AM reports and assetinformation to ensure
completeness and accuracy ofasset information FinanceAccounting (General) Knowledge of accountingconcepts, principles, frameworks,standards, regulations, policiesand trends, and ability to apply thisto strategic and/orpractical situations
Procurement Data analysis Ability to extract, analyse andvisualize data to form meaningful insights and aid effectivebusiness decision making
Communication Writing and editing Ability to create and/or edit written content in different UN languages.
Results-based Management Business ManagementAbility to create and/or edit writtencontent in different UN languages. Business Development Knowledge Generation Ability to research information and to turn it intouseful knowledge, relevant for context, orresponsive to a stated need. Ability to applyexisting concepts to new situations, and to developnew concepts to generate workable solutions andnew approaches. Knowledge of relevant concepts,conceptualmodels, and theories that can beuseful in addressing new situations.
Required Skills and Experience
Education:
Secondary education is required.
Or
A university degree (bachelor´s degree) in Business Administration, Economics, Finance, Accounting, Audit, or other relevant field will be given due consideration, but it is not a requirement.
Experience:
Minimum of 4 years (with secondary education) or 1 year (with bachelor’s degree) of relevant experience in administrative and financial work is required.
Required skills
Experience in the use of computers and office software packages (MS Word, Excel, etc) is required.
Desired skills in addition to the competencies covered in the Competencies section
Langue(s) requise(s) Fluency in French and working knowledge of English is required OR Fluency in English and working knowledge of French is required.
Equal opportunity
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.
UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
Sexual harassment, exploitation, and abuse of authority
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.
Right to select multiple candidates
UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Use of AI by candidates
Applicants are invited to read UNDP’s guidance for candidates on using AI responsibly in UNDP recruitment and selection
Scam alert
UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.
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