Administration and Finance Officer

Pacific Australia Skills
Pacific Australia Skills is a significant Australian investment which stands to make a major contribution to supporting social and economic growth in the region through strengthening the skills and training sector across Timor-Leste and the Pacific. Pacific Australia Skills builds on the achievements of prior Australian Government support for skills and training in Timor-Leste.

Objectives of Role
The Administration and Finance Officer will play a key role in delivering efficient and comprehensive administrative, procurement and finance support to the Country Director Tuvalu and Learners of the Pacific Australia Skills program.
This position is responsible for a broad range of functions, including administrative support services, finance support services, sourcing and procurement activities, and records management. The role ensures that all operations are carried out in compliance with Pacific Australia Skills policies, procedures, and work instructions, while contributing to a well-organised, responsive, and effective office environment.

Roles and Responsibilities

Administration and Procurement Support

• Assist in maintaining updated procurement files and records, including purchase orders, supplier
  invoices, and service agreements.
• Support the Assets & Procurement Coordinator with asset register updates, tagging, and filing of asset documentation.
• Support for the sourcing of quotations and liaising with service providers (e.g. hotels, rental car companies, catering businesses).
• Support logistics for meetings, training events, and procurement deliveries.
• Coordinate routine office administration tasks such as stationery orders, courier arrangements, and filing.
• Provide support for any other administration/procurement-related tasks as directed by the Country Director Tuvalu.

Finance Support

• Process routine financial transactions including supplier invoices, expense reimbursements, staff advances, participant payments, and acquittals in accordance with Pacific Australia Skills procedures.
• Assist with maintaining accurate records for accounts payable/receivable and advances.
• Support preparation of monthly reconciliations, cash flow requests, and filing of finance documentation.
• Assist in collecting and scanning financial correspondence for submission to Regional Head Office Finance.
• Assist with budget monitoring by maintaining expenditure records and providing supporting information for financial reports.
• Support audit activities by preparing financial records and documentation as required.
• Ensure compliance with DT Global financial policies, donor requirements, and local statutory obligations.
• Provide finance support to program activities and participant-related payments.
• Provide support for any other finance-related tasks as directed by the Country Director Tuvalu.

Selection Criteria

• Post secondary qualifications in finance, business administration, IT or a related field.
• Demonstrated experience in finance or administration roles in a busy organisational environment.
• Strong organisational and time-management skills, with ability to prioritise and meet deadlines.
• Demonstrated ability to work collaboratively as part of a small team and provide cross-functional support.
• Experience working with financial systems and/or asset management systems.
• Experience in liaising with vendors and service providers.
• Understanding of procurement principles processed and best practises.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience working in a donor funded program.
• Understanding of and commitment to Gender Equality, Disability and Social Inclusion (GEDSI), Child Protection, Prevention of Sexual Exploitation, Abuse and Harassment (PSEAH), prevention of human trafficking, environmental protection, anti-corruption and other DFAT safeguarding policies.

About You

Essential Experience and Knowledge

· Experience working in the education, training, or development sector.

· DT Global strongly encourages applications from individuals with diverse backgrounds including first nations, diverse SOGIESC and people with disabilities.

· People with lived experience of the regions in which Pacific Australia Skills operate are strongly encouraged to apply.

Click on the link or copy paste it to access the full Terms of Reference for this position: https://tinyurl.com/4x9h46uz

HOW TO APPLY
Click the 'Apply Now' button.

Please submit
1) Your CV
2) A cover letter addressing the selection criteria

APPLICATIONS CLOSE 11:59pm Tuvalu Time, Monday 26 October 2026
Should this role be of interest, we encourage you to apply as soon as possible. All applications will be reviewed on a 'rolling basis'. Kindly note only shortlisted applicants will be contacted.

People with lived experience of the regions in which DT Global operates are strongly encouraged to apply. DT Global welcomes applications from individuals with diverse backgrounds including First Nations peoples, diverse Sexual Orientation, Gender Identity and Expression, and Sex Characteristics (SOGIESC), and people with disabilities.

We take a zero-tolerance approach to sexual exploitation, abuse and harm of adults and children; fraud, corruption and bribery; modern slavery; and any form of exploitation across our operations, partnerships, and supply chains. We uphold the highest standards of integrity and expect the same of those we work with.

Engagement with DT Global is subject to formal background screening, criminal record checks, employment verification, and periodic compliance checks. All DT Global staff receive safety, compliance, safeguarding and integrity training, and we expect our personnel and partners to always act in alignment with our company values.