Admin Project Associate – (MG)

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Under general guidance of the Chief of Mission (CoM)/DCOM in Iraq and general guidance of the Head of the Mobility Pathways and Inclusion Division, and the overall supervision of the National Programme Officer, and the direct supervision of the operation officer, the candidate will perform the following duties

Responsibilities

1. Assist in the daily administrative tasks of the MPI team, including drafting of forms and templates (reports, questionnaires, surveys, profiles and, application, feedback and interviewing and monitoring forms)
2. Coordinate budgetary and other statistical data of MPI expenses with officers in ch arge, on a regular basis and suggests reallocations of resources and implements the reallocations as necessary.
3. Coordinate off-site trainings, workshops, field visits and other program related activities in terms of logistical and operational support.
4. Liaise with national and international officers on administration, financial, logistics and operational matters in support of programme activities.
5. Raise purchase requisition and liaise with other IOM staff members on administration, financial, logistics and operational matters in support of program activities.
6. Provide information and coordination on the program as requested and draft minutes of meetings, reports (external and internal reports) and other written materials/documents related to the programme deliverables.
7. Assist in coordination with the various department including ICT
8. Organize and keep project files and documents according to an established filing system.
9. Support the implementation of IOM activities in a participatory, culturally- and gender-sensitive manner.
10. Travel on duty to Iraq, based on the needs of the programme.
11. Perform such other duties as may be assigned by the programme management Qualifications

Qualifications

Required Qualifications and Experience

Education

• Bachelor’s degree in business management and administration, economics or in a related filed from accredited academic institution with 3 years of relevant professional experience
  • Completed High School degree from accredited academic institution with 5 years relevant professional experienc

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in communicating and working with a wide range of actors, including people of culturally diverse backgrounds, government and authorities, humanitarian actors (UN agencies and NGOs).
  • Experience working in development or humanitarian programming (specifically in International or National NGO/UN) is an asset

Skills

• Computer literacy with specific proficiency in Microsoft applications to include Power BI.
  • Reliable, efficient, high level of professionalism, and organizational skills.
  • Good analytical skillsfor financial data,strong sense of details and accuracy.
  • Ability to prepareclear and concise reports.
  • Experience in data management and visualization to include knowledge in using power BI
• Administrative coordination and Logistics/event coordination
• Teamwork and professionalism

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English and Arabic is required (oral and written)

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies