Administrative Assistant

OVERVIEW

Position Number: 4IDADM0719RP

Grade: G-5

Parent Sector: Sector For Administration and Management (ADM)

Duty Station: Jakarta

Job Family: Administration

Contract Type: Fixed Term

Duration of contract: 2 years, renewable

Recruitment open to: Internal and external candidates

Application deadline (Midnight Paris Time): 19/03/2026

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

ONLY CANDIDATES WHO ARE ELIGIBLE TO WORK IN INDONESIA MAY APPLY TO THIS POSITION

ORGANIZATIONAL CONTEXT

Under the overall delegated authority of the Director of UNESCO Office in Jakarta and the direct supervision of the Finance and Administrative Officer or Senior Finance and Administrative Assistant, as applicable, the incumbent provides a series of administrative support services in compliance with UNESCO Rules and Regulations, practices, standards and procedures.

OVERVIEW OF THE FUNCTIONS OF THE POST

1. General Accountabilities

• Act as certifying officer up to an authorized level delegated by the Chief Financial Officer (CFO);
• Draft and prepare routine correspondence, memoranda and non-substantive reports;
• Maintain confidential and general files and establish reference systems;
• Assist in the preparation of budgetary and financial reports, statistics or projections for managers' use;
• Review draft reports, verify overall accuracy and consistency, cross-check consistency of figures;
• May assist in overseeing activities related to office maintenance, security, transport and similar services;
• Provide guidance and interpretation on non-complex administrative rules, regulations and procedures.

2. Financial Accountabilities

• Assist and inform the supervisor on financial status, by using management information systems and reporting.
• Code and reconcile account